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Paper clutter and digital clutter can transform minor nuisances to major problems when you have a critical need for access to your important life documents. Today we want to flag the evolution well underway to declutter and organize all of life’s essential information via what’s commonly referred to as digital vaults. 

Bottomline: These modern tools can help you and your loved ones to get organized and be better prepared. 

How many email, banking, shopping, entertainment streaming, and even cloud storage sites are you using? Apps exist to help you keep track of paid memberships to ensure you remember to resubscribe or cancel, helping you keep an eye on costs and control the chaos. Check out this story from US News: Money for information on a few. 

And what about true life essentials, like the paper copies we keep of everything from warranties, tax filings, and receipts to insurance policies and mortgage documents. Sometimes we keep these because we aren’t certain where the digital version exists or if a paper copy is somehow legally required. We may even have digital duplicates floating around in our email accounts. 

Digital vaults can manage it all, your car title, mortgage information, passport and drivers license, and banking and investment details as well as life’s daily resources (memberships, online accounts, contact lists, and more) to be better prepared for everyday life, the aftermath of natural calamities, and deaths in the family. Vaults have a different scope than home inventory apps, the latter focusing on the tangible stuff. And vaults offer more features than file storage, like Box, Dropbox, or Google Drive, where you can nearly endlessly amass files without rhyme or reason.

The Early Days of Digital Vaults

Some of the first companies in this space emerged following the 2011 tsunami in Japan, others have steadily followed.  

At stake is everything we rely on to make our lives function. And when major calamities strike, we may lose access to important documents, including insurance policies, property deeds, and more, without which a return to any sort of normal is impaired and/or prolonged. A digital solution was needed to help people through these life altering events with less stress, cost, and loss. 

Why go digital? Because files in a cabinet or box are vulnerable. Period. Add to that the fact that more and more of our lives have gone digital, there’s no reason to create a paper trail for loss and misuse when robust and affordable digital options are now available to help us tackle it all securely. 

The Digital Vault Industry Today

The digital vault industry has emerged to not only securely store critical information but to also offer built-in planning tools. How’s that for efficient!  

Avoid getting distracted by bells and whistles, however. Review each vault’s listed features, and ask yourself: Does it meet my core needs? No one vault is exactly like another. Pick the one you’ll actually use and will work best as you work with financial services, insurance, estate planning and other professionals, too. At a minimum, as you review each vault consider: 

• • • Security of the system, how you will sign in and grant others access, and how any of your personal information is being used by AI tools to generate personalized recommendations. 
    • Export options if you terminate your subscription and want to take your assets back out. 
    • Adding new information, meaning is this a tedious manual endeavor or is there support from smart instant scanning and sorting (generally AI-assisted). 
    • Price for the trial period, annually, and lifetime plus any add-on features you “need.” If there is a free model, always try before you buy, and then upgrade if you like it and free is insufficient for your needs. 
    • Unique features. As we’ve said, no vault is exactly like the other and your needs are not identical to others’ either. Trustworthy Certified Experts™ offer customized 1:1 guidance whereas Motivity Care provides a suite of concierge care management services and GoodTrust is supporting estate planning. 
    • Ease of use, because beyond different features each offers, the vaults each look, feel, and organize your information a bit differently as is the ease with which you can securely share information with family and professionals. Don’t forget to test your vault out on the device you will use to get the work done, e.g. desktop computer, laptop, tablet, or phone.

Here are a few examples of digital vaults on our radar, each with an array of unique features, offerings, and specialties.

Artifct Here are a few examples of digital vaults on our radar, each with an array of unique features, offerings, and specialties.

(In alphabetical order; with company tagline.)

• • • Everplans: All the pieces of your world in one place. 
    • GoodTrust: Estate planning made easy, affordable, and secure. 
    • Keylu: Life is chaotic. Keylu brings order. 
    • Motivity Care: Redefining how you manage caregiving. 
    • Prisidio: Your digital vault. For life.™ 
    • Trustworthy: The Family Operating System®

You’ve Signed Up to a Digital Vault: Now What?

If you’ve taken the step to set up your data within a vault, be proactive to ensure your time and money are well spent. Here are a few tips to make the most of your digital vault from our personal experience: 

1. 1. 1. Block time to your calendar over the next few weeks to input your critical accounts, memberships etc.; if you have a filing cabinet or box, start by digitally migrating those contents. Email is another great source to migrate docs you’ve received. 
      2. Turn on any available options for reminders so you keep information updated and fill any gaps you might leave;  
      3. Add an annual refresh date on your personal calendar; of course, if you have a major life event (birth, death, sell a company, etc.), or you move, you should also update your vault information; and, 
      4. Set alerts in your search engine of choice, such as Google Alerts, for announcements from your vault company about events, new or retired features, and policy and price changes in case you miss an email or alert from the vault.
      5. Send feedback to your digital vault of choice. It only makes the product better (for you and for all) for companies to receive feedback. Screenshots and videos are amazing bonuses to include in your email to the company. Don't forget to mention what type of device you are working from (e.g., smartphone, tablet, desktop), if applicable.

With a digital vault, you’ll be better prepared for yourself and your loved ones. We hope you find one that fits your needs!

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© 2025 Artifcts, Inc. All Rights Reserved.

It’s January, and we’re focused on the living room in our 2025 series, “Around the House, with Artifcts.” 

Before we dive into today’s ARTIcles story, we want to call ourselves out. There’s been a lot of chatter about something that we hadn’t even thought to address: What is a living room?

In some homes, there may be only one main room where you gather, listen to music, read books, watch TV. In others, you might have a living room that’s distinct from a family room. In these cases, the living room is often devoid of one thing in particular: a TV. It’s meant for relaxation and conversation.

For the purposes of “Around the House, with Artifcts” we’re not picky about whether you’re working with a living room or family room. Both rooms:

• • • Are high traffic, social areas 
    • Accumulate objects of sentimental and financial value 
    • Tend to be more about layout and decorating than some other spaces in the home

Okay, with that said, on with the story!

One Process to Rule Them All: Declutter, Artifct, Organize 

You’re welcome, Lord of the Rings fans!

When we are focused on daily living meets practical habits, in every room, we have the same process: declutter, Artifct, organize.

When it comes to the living room, which has a high propensity to be a major collection point for knickknacks to fine art, this strategy is particularly helpful. So much to Artifct! 

You gain so much clarity when you remove the clutter. You learn: 

• • • What’s accumulating 
    • Where it’s accumulating 
    • What’s worn out, in need of an update/upgrade, or simply no longer giving you joy. (Yup, we said it. Forgive us if you are not a joy fan.) Watch out, this clutter could include fixtures like furniture, which often we look right past when decluttering. 
    • What you need and/or want to make space for going forward.

Every home has its own rhythm and its own natural clutter. We asked some members of the Arti Community about their most common living room clutter. Here were some of their responses:

• • • Catalogs that come in the mail 
    • Personal items, like eyeglasses, pens and notepads, medicines 
    • Toys, including for our furry family members 
    • Technology, including laptops, iPads, and earbuds 
    • (Seemingly) Random remotes, chargers, charging cords, and other tech items 
    • Pillows and blankets 
    • Puzzles and games

This comment about toys from one of our members is too good not to share: “The movie “Toy Story” was on to something, because I could swear the toys get up and walk in there all by themselves. Wasn’t it clean when we went to bed?” Oh, we sure do feel you!

Now that you know what’s accumulating on a regular basis, you can focus on the next step. 

The recent fires in California have put a fine point on what it means to lose everything. You may have memories, you may have some photos, but an Artifct can pull triple duty: ease you through your grief, helping you to re-live happier times; support an insurance claim when you share an Artifct with your insurer; and help you rebuild and re-furnish your favorite spaces when the time comes. 

In the living room, where you have collectibles, decorative items, homemade blankets, art and photographs, books, and more, pause to consider what the items mean to you. The stories they could tell! It’s a great room to start in if you are building your Artifcts collection. It’s likely rich with your stories.  

A few Artifcting tips for the living room:

• • • Valuable items. Remember to include in each Artifct receipts, appraisals, and other items in the “Documentation” section that can support re-selling, estate planning, and insurance. 
    • Purely sentimental. When you Artifct these items, complete the “In the Future” field to help others know what to do with them one day when you’re no longer here. Make their decisions easier. 
    • One of a kind. For your one-of-a-kind items, valuable or sentimental, that mean so much to you, consider sharing those Artifcts with friends and family. Everyone loves a good story! 
    • On the way out. If your declutter included sentimental items that are hard to let go of, Artifct that and the story to remember always and to say goodbye.

You won’t get far with organizing if there’s nowhere to put the stuff. If you have certain items that are constant thorns in your side, items left out and about in passing or because of frequent use, start with those. It’s a great win to remove the clutter and find a long-term solution.

For everything else, here are a few friendly organizing reminders:

• • • Put things in the closest proximity that is practical to where they are used.  
    • If ‘stuff’ gives you anxiety, intentionally minimize what’s out on display and rotate new objects in by season or on a schedule, like monthly. 
    • Find a home for your best intentions, like books and magazines you've been meaning to read, craft projects you intend to start or finish, and so on. You can pull them out when you’re actually ready for them. 
    • Consider carefully if more storage is the answer in your situation. You might need to go back to the decluttering and Artifcting steps if you find yourself filling up and maybe overflowing your existing and/or new storage solutions.

What your your tips for decluttering living spaces and making it easy to let go of items, sentimental and valuable alike? Write to us at Editor@Artifcts.com. 

Happy Artifcting!

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© 2025 Artifcts, Inc. All Rights Reserved.

We want to help each person to transform stuff from a potential burden today and on future generations to the source of immediate connection, history, legacy, and financial security. We cannot do it alone.

The simple reality is that the world of ‘stuff’ is broad and sometimes overwhelming! Artifcts helps you to connect the stories and stuff, enjoy walks together down memory lane, support your wills and insurance coverage, and think through and document what to keep based on those hard tradeoffs between the emotional and financial value (and space!).

In 2024, Artifcts expanded its offerings by creating a new membership and platform feature set for professionals who work in your homes helping you with everything from decluttering and organizing to move management to end of life preparedness. The program is called ARTIPro, and it enables professionals to create Artifcts for and with you, securely. You trust these experts to help you with the physical items, and now they can help you organize the memories, stories, and value too.

Complimenting our ARTIPro program are other companies, organizations, and professionals who can help you preserve, sell, move it all, and more. We've learned about an amazing breadth of services and organizations and want to share a few of them with you.

Meet Our Allies in 'Stuff'

Our allies are resources to help expand your awareness of the possible for you and all your ‘stuff.’ The organizations represented cut across multiple categories:

• • • Digitization & Preservation
    • Organizing, Decluttering, & Moving
    • Valuations & Sales
    • Family History & Documentation
    • Preparedness & End-of-Life
    • Artistic Renditions

We have met with every company directly, reviewed their products, and are confident they can help or, at the very minimum, inspire your first or next steps. We have focused on those with broad national, and many international, footprints and services. Yet we know sometimes going local is what's needed, required, or desired. Learn about the possible in the world of stuff here at Artifcts! Head over to Allies in 'Stuff,' click to read about each company, and download the Allies map to have on hand as a reference.

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© 2025 Artifcts, Inc. All Rights Reserved.

After publishing last week’s ARTIcles story with tips for decluttering that we learned from people who have moved and/or downsized, we were inundated by “That’s me!” responses. Most people who wrote to us pointed to this line in the story:

Apparently, many of us can relate. We don’t even know what we own. Our co-founder Ellen said as much in the ARTIcles story, We All Deserve a Purple Bin, confessing that, in general, she does not know what's in it, could not quantify the loss if it was destroyed, but acknowledging she'd feel the loss. A messy purple bin of memories.
 
And no doubt you realize, the process to get reimbursed for any loss is longer and less likely a positive outcome without records to back you up. 
 
So, what is the answer? Let's explore options.

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Take a Step Forward and Lean In On Digital, If Possible

(Yes, we beg you. Step back from relying on binders and bins.) 
 
Like everything in life, it depends on what it is and why you’re asking. The key really is do something, anything, that will take you one step forward. Our favorite advice to date: 
 
CHECK BEFORE YOU BUY.

We’ve talked before about strategies “they” use to get you to buy more. Truly, pausing before purchasing helps.

When you go grocery shopping, you check the pantry to confirm what you need to buy for your recipes, right? This is the answer for some types of stuff. Picture frames are a prime example. How many times have you stashed one away as you made room for something, changed up the layout of a shelf or wall, or never had space for it to begin with? You probably have an accumulation of them waiting to be put to use. 
 
DUMP IT OUT.

Literally, empty the box/drawer/shelf/bin of ‘stuff,’ sort through it, put back in what belongs and rehome what does not. This is also a great prevention technique for what we call "declutter rage" and the remorse that can follow.

GET A LIST.

You should have online access—or be able to also request a report—from your insurance agent and lawyer (who helps with your will, trust, and/or estate plan), to confirm what items you’ve itemized on your policy or in a tangible asset memorandum. Is some object of sentimental value or financial value missing? Maybe you bought something new or simply forgot some items? 
 
CREATE AN INVENTORY.

Despite an abundance of inventory apps on the market, fewer than 50% of people surveyed by the Insurance Information Institute said they have a home inventory. And yet when you are looking at natural catastrophes and household disasters, a complete home inventory is your best bet for replacement, including when you bought it, for how much, and the serial number.

Most inventory apps—including from the National Assoc. of Insurance Commissioners—support adding video of your home and/or using AI to itemize your belongings so you have at least a baseline reference as to what you own. Make sure you go into those drawers, cabinets, closets, etc., too. And if you start with a printed checklist—here's one of many free examples—we beg you to digitize a copy and submit it to your insurance, too.  
 
Do your homework before you inventory anything! Some inventory apps are more than an inventory, which may actually be just what you need. For example, Fair Split offers a means to divide up estates when a loved one passes away. 
 
ARTIFCT THAT!

Artifcts is clearly the best tool for capturing items that you care about most, for any reason. Artifcting is a multitasking achievement. Artifcts takes home inventory to a deeper level by focusing not just on what you own, but also why it matters. Items you Artifct could be valuable collectibles and collections, irreplaceable gifts and mementos, or simply things you love for reasons your own. If it matters to you, Artifct that. All Artifcts are private by default but can easily be shared digitally or downloaded. 
 
The Artifcted home “inventory” is not only useful for replacement, capturing the condition and key details of items, but also deeply meaningful for you and your family.

Need Help Getting Started?

Depending on your needs, our Artifcts Concierge virtual or in-person services may be just what you need. There are also inventory and home organization professionals who can help you with home inventories. It’s really just about your priorities and where you want to start. If you need advice, reach out. We’re happy to help. We also encourage you to check out our Allies in ‘Stuff’ for more resources.

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© 2025 Artifcts, Inc. All Rights Reserved.

When I moved three times in as many years, I had no choice but to come to terms with what stuff I owned and whether it warranted a spot in a moving box, place on the truck, and space in my next home. Of course, in a pinch, and if space was not at a premium, I knew which boxes left unopened for multiple moves I could contentedly continue to ignore for another day and hand into the truck.

But that level of awareness is unique I think to people who move a lot. A professional home organizer told me recently that her clients get tripped up when decluttering and organizing a space because they have forgotten what was even in it. So, they rediscover items they already own and want to keep them and put them to use. There’s a human psychological phenomenon in play here. Namely, we tend to place greater value on items we already own.

Clients get tripped up when decluttering and organizing a space because they have forgotten what was even in it. - Home Organizer, Austin, Texas

Through Artifcts, my co-founder and I have spent an above average amount of time with people who are moving and/or downsizing as well as the professionals who assist them. Along the way, we have picked up on some tricks to help us with our own 'stuff’ of daily life and are eager to share them here with you to help reduce your day-to-day stress and enjoy your homes more. 

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The Obvious Strategy: Pretend You’re Moving 

Before we cover any true tips and life hacks, let’s just put it out there: Even if you have no intent on moving anytime soon, pretending you are and going zone by zone through your home can be an incredibly effective decluttering technique.

Few of us follow golden rules popularized by the likes of Martha Stewart when it comes to regularly refreshing all of our spaces, including those cabinets and closets, to remove dust and other debris. When you tackle one zone after another this strategy becomes a decluttering and home cleaning win all in one!

The Second Most Obvious: You Don’t Need It, but Someone Does

Decorative pillowcases, picture frames, books, and special glasses and dessert plates are great examples of this downsizing theme. Yes, it is perfectly good. Yes, it’s perfectly usable. But you have outgrown it. That’s okay! Tastes and preferences change. Your space has changed. You simply don’t need it. That’s life. You married your spouse, not the ‘stuff,’ so give yourself some grace and the permission to let it go. It's natural to let go of stuff.

How exactly should you go about letting go?

For some, the answer to this type of ‘stuff’ is charity. Temporary homes for abused persons and other displaced individuals often need the sort of TLC cozy and practical home goods and décor can offer. Donate locally! Or check our free Going Green guides for ideas.

For others, taking a page out of Margareta Magnusson’s book, The Gentle Art of Swedish Death Cleaning, is just the ticket. And no, you don’t have to be dying or in your senior years to use this concept in your life. When it comes to ‘stuff,’ Magnusson reminds us that rehoming items not only lets us share the stories and value of them with loved ones now, but it helps us to live as comfortably and stress-free as possible without the burden stuff can become.

Shred and Digitize, Today not Tomorrow.

Accidentally accumulating paperwork—yes, including photos—to sort through another day? Do not take a shortcut and stick it all in a binder or bin. That's a Band-Aid. Let’s go for a sustainable and useful fix. Mass digitizing and shredding can immediately clear spaces in your home and the back of your mind from this sort of clutter.  

Yes, it could mean you now have shifted it to digital clutter, but at least you freed up space and now that it’s digitized, it’s accessible when you are on the go, shareable and searchable, and protected from destruction by mother nature or theft. You can’t say that for a filing bin, cardboard box, or cabinet.

And your files are ready to upload into whatever app you are using for planning all of life’s nexts. Perhaps those cards, postcards, letters, photos, and pieces of kid art are ready for Artifcting along with their stories. Maybe you need to add that latest home insurance policy into your digital vault, like Trustworthy. 

Done digitizing? Now recycle.

Piles with Timelines (#IveBeenMeaningTo)

When you are heading toward a move, you start clustering things naturally in your mind: making the move, heading to donation, must ask a friend/family member if they want it, selling this, etc. If you apply that logic on a daily life basis, and dedicate a strategy for each intent, you’ll have a great habit that keeps you decluttering regularly. 

Perhaps you have an under-the-bed bin, a cute basket with a lid, or even a simple bag tucked into a closet where you can put anything you’re ready to donate.  

Perhaps you Artifct sentimental and valuable items and set a reminder with the Artifcts “In the Future” feature to sell by a certain date. Or maybe instead you share that Artifct with a loved one to see if they want it (especially now that they know the story) before you sell, donate, or otherwise rehome it. The act of asking not only avoids traps that faulty assumptions might set, but it’s also a best practice in managing your family history estate.

Another reason those move piles work wonders? It’s visible progress. For the items that have already made it through your assessment and are keepers, we strongly encourage adding a QR code so that you (and everyone else who looks) can see this item matters and can scan to learn why.

(Re)Set Up Your Home for Convenience and Peace

One of the best parts of a move is setting up your home again. You have a blank slate. Nothing is stopping you from using this blank-slate strategy even if you are not moving:

1. 1. 1. Grab a pen and paper or open up a blank note on your phone.  
      2. Go room by room.  
      3. Do you see any pain points, constantly cluttered areas, things that are broken or damaged? Note it all down. 
      4. Review and prioritize for action.

Let’s walk through some examples.

Is it constantly irritating and slightly absurd that your hook for your reusable shopping bags is in the pantry and nowhere near the car you get into to go shopping? Move the hook.

How about the fact that naturally everyone in your home has some volume of clutter. And it’s everywhere, including on the counter, on the table, on the coffee table. I have a specific pen I love, a tape measurer, a set of Artifcts QR code stickers, and a book I’m reading, all of which I want readily accessible. Create a home for your clutter. I have a cute little pop-up crate on my bookshelf that holds these and other random items. Problem solved. (And, yes, my husband and daughter have crates, too. And we have a small one for common household stuff like scissors, tape, batteries, and a retractable utility knife.

Furniture falls into this category, too, albeit we’re not always in the right place financially to do anything about it. But if you are, everyone who moves knows that you do not want to ship furniture that you always found uncomfortable, has a worn-out look that is not intentional or repairable, or is literally outgrown, like a toddler sized rocking chair. Sell or donate it, but either way, move it on out!

Schedule it. 

When you’re on deadline, as in the moving trucks will arrive one month from today, you have no choice but to get stuff done. Many people already keep things running on a schedule at home anyway, e.g. how often the chimney is inspected, the air filters replaced, or the windows washed. Why wouldn’t you add decluttering to your schedule? Home is not just where you spend the majority of your time, but it is also a place that should help you to feel recharged and comfortable. 

If daily or weekly sounds too intense, try monthly, as in, the third Sunday each month you schedule a specific space in your home for a once over. Sometimes it might be a “simple” drawer, other times you might schedule the front hall closet, because it’s a month when you know you’ll have more time. You do not need to make it a stretch goal. You just need to make the decluttering a reality.

And if you are truly under deadline, perhaps a guest is coming to stay, or you just feel overwhelmed, consider hiring a professional organizer to get you started with the most challenging spot for you.

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All of these strategies are about (re)organizing and removing things that drain your energy and provoke frustration so you can live your life more smoothly. We hope you test them out, revise to your liking, and reap the rewards.

Happy Artifcting!

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You may also be interested in these ARTIcles related to decluttering and downsizing: 

#HabitChange: Rescue and Preserve Those Memories

15 Years In Storage: Now What? Tips Before & After You Store 'Stuff'

Sorry, Not Sorry: I Love My Stuff

© 2025 Artifcts, Inc. All Rights Reserved.

If you want to truly enjoy the holidays and not just operate in survival mode, take some advice from Santa Claus himself, who’s known for “Making a list and checking it twice.” 

While you could potentially remember everything that needs to get done and also smoothly delegate along the way, why would you do that to yourself when you could plan it out and recycle and update those plans year after year? You wouldn’t be the first person to wing it and then gasp when they realize they’re missing a particular gift, key ingredient, or even the tickets to the annual holiday lights show that they never miss.

Today in ARTIcles by Artifcts, we’re sharing tips from the pros in hopes of keeping your holiday season merry and bright.

The following is based on the Fall 2023 Evenings with Artifcts episode featuring C. Lee Cawley of simplify YOU, Jill Katz of One to Zen Organizing, and Samara Goodman of Samara Interiors. If you prefer to watch the Evenings conversation, pop over to YouTube now.

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Shift Your Frame of Mind and Start with Clear Goals

The holiday season is filled with micro changes to your routines and your home, which can make even the most laid back among us a bit stressed out and edgy, Jill told us. While Jill specializes in organizational services for neurodivergent people, you’ll discover her strategies and tools can keep us all in the holiday spirit.

WHERE IS YOUR MIND AT ON ALL THINGS HOLIDAYS?

To counteract feelings of frustration and anxiety, Jill suggests shifting your frame of mind about the lead up and the moments that make up your holidays in two key ways:

First, embrace that preparation is part of the holiday fun. Give yourself the space during the weeks ahead for prep activities like: 

• • • Choosing gifts thoughtfully, not frantically 
    • Hand writing notes on holiday cards 
    • Planning menus that come together to light up everyone’s taste buds 
    • Creating music playlists

Second, absolutely avoid urges for perfection. Take a step back and remember why you are doing all this to start with and breathe. What do you want to remember about this holiday one year from now? Five years from now? We bet it’s about how you felt, not whether that centerpiece matched Martha Stewart’s design or that cake looked as good on your table as it did for Ina Garten.

WHAT WILL SUCCESS LOOK LIKE FOR YOU?

Now let’s consider your goals for the season. Are your holiday plans designed to guarantee more family time? Are you seeking to create a new holiday tradition this year?

To reach your goals and avoid madly racing thoughts that will detract from what’s important, track your holiday routines and to-dos. This will also help you to avoid starting from scratch next year. While you might like a pad of paper or digital note, hands down our panel recommends digitally accessible and customizable spreadsheets.

Before you decide spreadsheets are too intense or complicated, hear us out. A spreadsheet lets you simply list out your to-dos based on when they need to be done, e.g. 4 weeks out, 3 weeks out etc., so you can keep track of the multitude of tasks and subtasks that are part of your holiday routine.  

Common holiday to-do items from our panelists’ own spreadsheets:

• • • Taking out and putting up decorations 
    • Buying tickets for a holiday event 
    • Planning the menu and its corresponding shopping list 
    • Ordering custom holiday cards (and noting the “no later than” date for getting them mailed) 
    • Gathering or buying materials related to annual traditions  
    • Making any needed repairs around the house before guests arrive  
    • Choosing and selecting a hostess gift for parties you’ll attend 
    • Tackling cleaning tasks big and small 
    • Pressing tablecloths and napkins 
    • Buying flowers for the table or around the house 
    • Ordering items that will sell out early or have shipping timelines that could threaten your fun

Creating a Welcoming Space 

Hosting this year? Great. We’re ready with tips for you.

PAPER CLUTTER

As the holiday season begins, get a strategy in place for one of the top sources of holiday clutter: paper! We’re talking about cards and flyers, donation requests from charities, and holiday cards, too.

C. Lee suggests buying or repurposing a decorative bin (with a lid) that you don’t mind setting out in your space to catch all the incoming catalogs and other generic mail. “But have a second box just for holiday cards that you do not want miss and may also include checks, cash, or gift cards.”

You’ll also likely generate some necessary paperwork during the holidays that C. Lee recommends you place into a durable labeled folder. What might this include? Copies of travel documents and itineraries, last year’s holiday card (to help you decide on this year’s), gift lists and ideas, receipts, and more.

ALL THINGS HOLIDAY

Clutter aside, let's move on to holiday decor and more! As an interior decorator who naturally embraces many principles of home organizers, Samara suggests that in decorating for the holidays and preparing for guests you think about all five senses.

“Often people think about what the room looks like, and what the menu will taste like, but what about touch? Cozy blankets and that feeling of warmth around you can be so inviting. As for sound, music sets the tone, ranging from upbeat and playful to quiet and calming, and helps you to transition through an event, too. And smell can go beyond your menu. Keep a pot of simmering mulled cider on the stovetop to evoke memories and warmth. And use cloves and cinnamon sticks to fill a decorative vase.”

Samara also favors natural decorations that are compostable, inexpensive, and reusable. You can check out ideas from her here. A simple glass hurricane with a white pillar candle can be filled with red and green candies during the winter holidays, sand and shells in the summer, and acorns or lentils in the fall. Likewise, you do not need a Christmas bowl. An elegant neutral bowl of clear glass, bronze or silver, or smooth wood can grace your home during any season or occasion. Just add festive ornaments at Christmas and enjoy!

GUESTS WHO WILL SPEND ONE NIGHT OR MORE 

If guests are coming to stay, you can easily discover online list upon list of items that you may want to have out and about to make your guests feel at home. Some things are small and easily done if you think of it, such as a small sign with your wi-fi password in a high traffic location as well as by their bedside.

Other things you maybe already have and/or do by routine anyway. Our favorites:

• • • Laying out a sleep mask in case the sleep space is brighter than in their home
    • Providing a fan or sound machine in their bedroom
    • Clearing closet space and adding spare hangers along with a luggage rack 
    • Placing a carafe or similar for water in their bedroom
    • Topping up or replacing basic toiletries

C. Lee also suggests repurposing wine glass tags for regular coffee mugs and glasses to avoid stress and confusion as to which glass belongs to which guest (and reduce dishes). And we also love her suggestion to leave out a note along with some plates/bowls, breakfast foods, and coffee/tea directions so that they can help themselves when they wake up and you can relax into your day.

It's Okay to Control the Chaos When Guests are Staying

About those guests of yours: Keep your eye on the prize. Priorities shift when guests are in the house. Do you feel more like, "Your home, your rules?" Maybe treat your rules more like guidelines.

Set boundaries only where necessary to keep everyone (pets included) safe and to preserve your sanity. We’re willing to wager that more often than not your friends and family will follow along if they know your boundaries and general modes of operation. Just give them a nudge! For example, add a temporary over-the-door rack to hang multiple coats so people know where they can store coats and bags if you don’t want them strewn about. And if you are a shoe-free household, post a little sign and offer skid free socks to put on for their comfort and safety.

Guests are gone? Now is when you can reset and return things to normal around the house. Do not try to do this while they are there; it’s like fighting gravity. Is that really how you want to expend your energy while they are there and you’re trying to enjoy time together?

Tips for Making the 11th Hour Less Stressful

Remember that spreadsheet? We mentioned sorting it by weeks. Well, you may also want to create a timetable for the day of your event, says C. Lee, so you and everyone else remembers/knows when each thing needs to happen. When does each dish need to go in the oven? When will you light the candles and start the music? Who is arriving and when?

And what are old school sticky notes good for when it comes to the holidays? Delegation! Jill reminded us all to ask for and accept help. And even if you truly have it under control, you can appreciate that you’ll have folks joining the festivities who will feel more comfortable if they can help in some way.

Pop a sticky note next to the salad bowl, ingredients, and recipe, and say, “Make me!” Or add a note next to the stack of plates, flatware, and glasses and, write “Ready for the table.” If you coordinated in advance or simply know who will want which task, label the note with their name.

Samara encourages you to work ahead to set the table, which can be a serious effort depending on the number of place settings, the distance your table is from where all the essentials are stored, and how many layers of decorations, flatware and glasses, and more you add to complete the table.

“And if you don’t have a separate table you can decorate in advance, create a table setting box with everything you’ll need, including the tablecloth, napkins, candles, candle sticks. For items you can’t put in the box, like place settings, platters and glasses, make a list and add to the box to check off as you set the table.”

One more 11th hour prep tip is about gift opening. Have your helper tools stationed and ready. This might mean a bag for ribbons (to reuse) and another bag for non-recyclable wrapping and tissue papers. And to avoid losing anything in that holiday mess, have a box set out where small gifts can be popped into temporarily. Oh, and don’t forget to have a safety cutter on hand for eager gift receivers to open tough tape, boxes, and plastic covers without landing in the emergency room.

The Final Word 

We asked our panelists for their final few words of advice to avoid getting our tinsel in a tangle. Here’s what they offered:

• • • Simplify hostess gifts by picking one item to give to each hostess that season. Avoid more ‘stuff’ and go with consumables like wine, an evergreen potted plant, or special gourmet treats. 
    • Which leads to… embrace regifting! If it’s a distinctive and memorable gift, perhaps just avoid regifting it inside the same circle of friends or colleagues to avoid awkward moments.  
    • Centerpieces can be created well ahead of time and even done as an event, together with friends and family, for an instant tradition!  
    • Minimize how much new you take on during the holiday season: one new decoration, one new recipe, one new tradition.   
    • Plan in downtime so you can enjoy the season without being drained by it. 

And with that, happy Artifcting!

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