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Decluttering and Organizing to Create a Welcoming Space for the Holidays 

December 10, 2025

If you want to truly enjoy the holidays and not just operate in survival mode, take some advice from Santa Claus himself, who’s known for “Making a list and checking it twice.” 

While you could potentially remember everything that needs to get done and also smoothly delegate along the way, why would you do that to yourself when you could plan it out and recycle and update those plans year after year? You wouldn’t be the first person to wing it and then gasp when they realize they’re missing a particular gift, key ingredient, or even the tickets to the annual holiday lights show that they never miss.

Today in ARTIcles by Artifcts, we’re sharing tips from the pros in hopes of keeping your holiday season merry and bright.

The following is based on the Fall 2023 Evenings with Artifcts episode featuring C. Lee Cawley of simplify YOU, Jill Katz of One to Zen Organizing, and Samara Goodman of Samara Interiors. If you prefer to watch the Evenings conversation, pop over to YouTube now.

 

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Shift Your Frame of Mind and Start with Clear Goals

The holiday season is filled with micro changes to your routines and your home, which can make even the most laid back among us a bit stressed out and edgy, Jill told us. While Jill specializes in organizational services for neurodivergent people, you’ll discover her strategies and tools can keep us all in the holiday spirit.

WHERE IS YOUR MIND AT ON ALL THINGS HOLIDAYS?

To counteract feelings of frustration and anxiety, Jill suggests shifting your frame of mind about the lead up and the moments that make up your holidays in two key ways:

First, embrace that preparation is part of the holiday fun. Give yourself the space during the weeks ahead for prep activities like: 

      • Choosing gifts thoughtfully, not frantically 
      • Hand writing notes on holiday cards 
      • Planning menus that come together to light up everyone’s taste buds 
      • Creating music playlists

Second, absolutely avoid urges for perfection. Take a step back and remember why you are doing all this to start with and breathe. What do you want to remember about this holiday one year from now? Five years from now? We bet it’s about how you felt, not whether that centerpiece matched Martha Stewart’s design or that cake looked as good on your table as it did for Ina Garten.

WHAT WILL SUCCESS LOOK LIKE FOR YOU?

Now let’s consider your goals for the season. Are your holiday plans designed to guarantee more family time? Are you seeking to create a new holiday tradition this year?

To reach your goals and avoid madly racing thoughts that will detract from what’s important, track your holiday routines and to-dos. This will also help you to avoid starting from scratch next year. While you might like a pad of paper or digital note, hands down our panel recommends digitally accessible and customizable spreadsheets.

Before you decide spreadsheets are too intense or complicated, hear us out. A spreadsheet lets you simply list out your to-dos based on when they need to be done, e.g. 4 weeks out, 3 weeks out etc., so you can keep track of the multitude of tasks and subtasks that are part of your holiday routine.  

Common holiday to-do items from our panelists’ own spreadsheets:

      • Taking out and putting up decorations 
      • Buying tickets for a holiday event 
      • Planning the menu and its corresponding shopping list 
      • Ordering custom holiday cards (and noting the “no later than” date for getting them mailed) 
      • Gathering or buying materials related to annual traditions  
      • Making any needed repairs around the house before guests arrive  
      • Choosing and selecting a hostess gift for parties you’ll attend 
      • Tackling cleaning tasks big and small 
      • Pressing tablecloths and napkins 
      • Buying flowers for the table or around the house 
      • Ordering items that will sell out early or have shipping timelines that could threaten your fun
 
 

Creating a Welcoming Space 

Hosting this year? Great. We’re ready with tips for you.

PAPER CLUTTER

As the holiday season begins, get a strategy in place for one of the top sources of holiday clutter: paper! We’re talking about cards and flyers, donation requests from charities, and holiday cards, too.

C. Lee suggests buying or repurposing a decorative bin (with a lid) that you don’t mind setting out in your space to catch all the incoming catalogs and other generic mail. “But have a second box just for holiday cards that you do not want miss and may also include checks, cash, or gift cards.”

You’ll also likely generate some necessary paperwork during the holidays that C. Lee recommends you place into a durable labeled folder. What might this include? Copies of travel documents and itineraries, last year’s holiday card (to help you decide on this year’s), gift lists and ideas, receipts, and more.

Partial view of the Artifcts Get Papered checklist

 
 
 
Pre- or post-holidays, our handy Get Papered checklist can help you declutter all that paper! CLICK THE IMAGE to access this list and others and download for free!
 
 

ALL THINGS HOLIDAY

Clutter aside, let's move on to holiday decor and more! As an interior decorator who naturally embraces many principles of home organizers, Samara suggests that in decorating for the holidays and preparing for guests you think about all five senses.

“Often people think about what the room looks like, and what the menu will taste like, but what about touch? Cozy blankets and that feeling of warmth around you can be so inviting. As for sound, music sets the tone, ranging from upbeat and playful to quiet and calming, and helps you to transition through an event, too. And smell can go beyond your menu. Keep a pot of simmering mulled cider on the stovetop to evoke memories and warmth. And use cloves and cinnamon sticks to fill a decorative vase.”

Samara also favors natural decorations that are compostable, inexpensive, and reusable. You can check out ideas from her here. A simple glass hurricane with a white pillar candle can be filled with red and green candies during the winter holidays, sand and shells in the summer, and acorns or lentils in the fall. Likewise, you do not need a Christmas bowl. An elegant neutral bowl of clear glass, bronze or silver, or smooth wood can grace your home during any season or occasion. Just add festive ornaments at Christmas and enjoy!

A small gingerbread house on a shelf with fake small pine trees

 
 
Iconic gingerbread houses offer instant, homemade, and compostable decor! CLICK THE IMAGE to view this Artifcted house.
 
 

GUESTS WHO WILL SPEND ONE NIGHT OR MORE 

If guests are coming to stay, you can easily discover online list upon list of items that you may want to have out and about to make your guests feel at home. Some things are small and easily done if you think of it, such as a small sign with your wi-fi password in a high traffic location as well as by their bedside.

Other things you maybe already have and/or do by routine anyway. Our favorites:

      • Laying out a sleep mask in case the sleep space is brighter than in their home
      • Providing a fan or sound machine in their bedroom
      • Clearing closet space and adding spare hangers along with a luggage rack 
      • Placing a carafe or similar for water in their bedroom
      • Topping up or replacing basic toiletries

C. Lee also suggests repurposing wine glass tags for regular coffee mugs and glasses to avoid stress and confusion as to which glass belongs to which guest (and reduce dishes). And we also love her suggestion to leave out a note along with some plates/bowls, breakfast foods, and coffee/tea directions so that they can help themselves when they wake up and you can relax into your day.

Artifct featuring recipe and video of the making of coffee cake

 
 
A breakfast treat like coffee cake can be made ahead (even well ahead and frozen), and pulled out for all to enjoy at whatever hour they roll out of bed!
 
 

It's Okay to Control the Chaos When Guests are Staying

About those guests of yours: Keep your eye on the prize. Priorities shift when guests are in the house. Do you feel more like, "Your home, your rules?" Maybe treat your rules more like guidelines.

Set boundaries only where necessary to keep everyone (pets included) safe and to preserve your sanity. We’re willing to wager that more often than not your friends and family will follow along if they know your boundaries and general modes of operation. Just give them a nudge! For example, add a temporary over-the-door rack to hang multiple coats so people know where they can store coats and bags if you don’t want them strewn about. And if you are a shoe-free household, post a little sign and offer skid free socks to put on for their comfort and safety.

Guests are gone? Now is when you can reset and return things to normal around the house. Do not try to do this while they are there; it’s like fighting gravity. Is that really how you want to expend your energy while they are there and you’re trying to enjoy time together?

Tips for Making the 11th Hour Less Stressful

Remember that spreadsheet? We mentioned sorting it by weeks. Well, you may also want to create a timetable for the day of your event, says C. Lee, so you and everyone else remembers/knows when each thing needs to happen. When does each dish need to go in the oven? When will you light the candles and start the music? Who is arriving and when?

And what are old school sticky notes good for when it comes to the holidays? Delegation! Jill reminded us all to ask for and accept help. And even if you truly have it under control, you can appreciate that you’ll have folks joining the festivities who will feel more comfortable if they can help in some way.

Pop a sticky note next to the salad bowl, ingredients, and recipe, and say, “Make me!” Or add a note next to the stack of plates, flatware, and glasses and, write “Ready for the table.” If you coordinated in advance or simply know who will want which task, label the note with their name.

Samara encourages you to work ahead to set the table, which can be a serious effort depending on the number of place settings, the distance your table is from where all the essentials are stored, and how many layers of decorations, flatware and glasses, and more you add to complete the table.

“And if you don’t have a separate table you can decorate in advance, create a table setting box with everything you’ll need, including the tablecloth, napkins, candles, candle sticks. For items you can’t put in the box, like place settings, platters and glasses, make a list and add to the box to check off as you set the table.”

One more 11th hour prep tip is about gift opening. Have your helper tools stationed and ready. This might mean a bag for ribbons (to reuse) and another bag for non-recyclable wrapping and tissue papers. And to avoid losing anything in that holiday mess, have a box set out where small gifts can be popped into temporarily. Oh, and don’t forget to have a safety cutter on hand for eager gift receivers to open tough tape, boxes, and plastic covers without landing in the emergency room.

The Final Word 

We asked our panelists for their final few words of advice to avoid getting our tinsel in a tangle. Here’s what they offered:

      • Simplify hostess gifts by picking one item to give to each hostess that season. Avoid more ‘stuff’ and go with consumables like wine, an evergreen potted plant, or special gourmet treats. 
      • Which leads to… embrace regifting! If it’s a distinctive and memorable gift, perhaps just avoid regifting it inside the same circle of friends or colleagues to avoid awkward moments.  
      • Centerpieces can be created well ahead of time and even done as an event, together with friends and family, for an instant tradition!  
      • Minimize how much new you take on during the holiday season: one new decoration, one new recipe, one new tradition.   
      • Plan in downtime so you can enjoy the season without being drained by it. 

And with that, happy holidays AND happy Artifcting!

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© 2025 Artifcts, Inc. All Rights Reserved.

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A Platinum Band, 21 Diamonds, and a Story Worth Saving

Two weeks before her wedding, our Co-Founder, Heather, found herself unexpectedly in a bind. 

She and her fiancé had carefully designed their wedding bands together. She wanted something simple, a plain platinum band with no embellishments. The design reflected her style perfectly, and she appreciated keeping costs modest. The ring was exactly what she wanted. 

Or so she thought. 

When she returned to pick up the finished rings, she slipped hers onto her finger and immediately felt something wasn't quite right. Sitting beside her engagement ring, the wedding band suddenly seemed too simple. 

The problem wasn't the ring itself. The problem was that she couldn't imagine replacing it. She and her fiancé had designed it together. The ring already carried meaning. 

Fortunately, the jeweler had an idea. What if they added 21 micro diamonds along two-thirds of the band? It would preserve the original design while adding just enough sparkle. The solution felt perfect, especially since her wedding date was on the 21st. 

Today, when she looks at her ring, she doesn't just see platinum and diamonds. She remembers the collaborative design process with her husband, the last-minute panic, and the jeweler's creative solution, and truly can’t imagine a more perfect wedding band. 

That's the thing about wedding rings: the object matters, but the story matters too. 

Wedding and engagement rings are among the most cherished possessions we own. They are symbols of love, commitment, family, and shared history. Yet while we often admire the setting, the craftsmanship, or the precious stones, the most valuable part of a ring may be something you cannot see at all, its story. 

How did the ring come into your life? Who chose it? What sacrifices were made to buy it? Was it passed down through generations? Did it survive a move across continents, a military deployment, or decades of family milestones? 

Years from now, the ring itself may still be sparkling. But unless someone preserves the story behind it, much of what gives it meaning can disappear.  

Every Ring Has a Story Worth Saving 

When people inherit jewelry, they often receive the object but not the context. A granddaughter may know that a ring belonged to her grandmother but never know how it was selected, what it cost relative to the family's circumstances, or why it became such a treasured symbol. 

The story might be: 

These stories transform a piece of jewelry into a family artifact. They connect generations through shared memories and experiences. At Artifcts, we believe preserving those stories is one of the greatest gifts you can leave for future generations. 

The Ring Is Beautiful. The Story Is Priceless. 

Every ring tells a different story. We asked several members of our team about their rings and their stories, and guess what? We learned something new about each of them! It goes to show that even here at Artifcts, a simple question (“What’s the story behind your wedding ring?”) can unlock a new connection, perspective, or even a good laugh.  

Here are a few examples from members of the Artifcts team. 

Heather Nickerson, Co-Founder & CEO 

The story continues! I will fully admit that when I returned to the jeweler to pick up my ring I had another scare. I pulled out my credit card to pay for the ring and paused for a minute (or two), not because of the price, but because that is what I had done in my first marriage which didn’t go so well. I was afraid it would bring bad luck to do the same thing the second time around.  
 
I’m very happy to share that those fears were completely unfounded. Our wedding day was perfect beyond words, and we are still very happily married. And to date, the only time I take my wedding ring off is when I am making meatloaf (his favorite!) or meatballs (my favorite!).  

 

Heather's wedding ring story. Sorry, this Artifcts is private!

Matt Ramsey, CTO 

Life can change quickly when you meet the right person, especially when you’re not planning on it and the relationship develops in a way you just know your life needs to head down this path. I realized this under a starry night sky while camping and that if we could put up a tent without arguing, we’d be good for any situation. So, I started searching for the right engagement ring that represented how our relationship was developing and how our lives were to be intertwined. While hiking and resting on a large boulder which I felt represented the solid foundation we’d built our relationship on, I asked and she accepted (maybe out of shock, but the “yes” was set in stone). 

When it came to a wedding band for me, I wanted something with a story, something representative of us. We found a jeweler that did custom rings, and we described who we were (outdoorsy, hikers, etc.) and the proposal story. We started looking at examples of rings with river wash designs that almost looked like water flowing around the ring. The ones he had already designed weren’t perfect for me. So, we took ideas from a couple of designs and he said he would fashion a new one incorporating all the elements of who we were and what grounded us in our relationship. It turned out perfectly and it is simple, unique, and symbolic to who we are as a couple and lifelong partners. 

Now, as I sit on an airplane or have a free moment where I’m fidgeting, I twist the ring around my finger and think of a running stream, mountains, and the fact I found my soulmate. 

 

Matt's wedding ring and story. Sorry, this Artifct is private! 

Mary Christian, Director of Marketing & Strategic Partnerships 

At 19, getting married wasn't something I had seriously imagined for myself. But after flying from my hometown of Atlanta to visit my longtime boyfriend in Minot, North Dakota, where he had recently been stationed, I realized my future might be closer than I thought. What began as a visit quickly became a turning point. Standing in a place so different from everything I had known, I could suddenly picture a life that extended beyond the plans I had made for myself and included him in ways I hadn't fully considered before. 

It was December 2007, and Corey (my now husband) proposed to me in Roosevelt Park in front of the statue of Roosevelt himself in the snow. I didn't choose the ring, but when I saw it, I immediately fell in love with it. I think it was more special in my eyes because he picked it himself with the little money he had. I was never afraid to go for what I wanted, and I knew being with Corey was something that I wanted to do, so I said "Yes."  

Showing the ring to my college roommates and friends at Georgia College and State was...to say the least, quite the show! They all couldn't believe that I was choosing marriage at a time most people were choosing parties and beer. I loved my ring and still do. I've never had it updated after almost 18 years of marriage, except it's been through its fair share of sizing changes through pregnancy, weight loss, and hormones. Today, it's still beautiful, and still something that I love and probably won't ever change. It does need another update in size sometime soon. As the last time I travelled, I almost lost it on the plane home! I hope my kids more than anything know that my ring to me represents my freedom to choose what I wanted in life no matter what anyone told me was expected or "right" and that they always have the right to choose their path in life no matter what society says. 

 

How to Artifct Your Wedding or Engagement Ring 

The beauty of Artifcting a ring is that you are preserving far more than a photograph. You are capturing the memories, context, significance, and value that future generations might never otherwise know. And, if you want to, you can also give your family instructions for what happens next to the ring using our "In the Future" field.  

As you create an Artifct for your ring, consider including photos through the years from your engagement, your wedding day, milestone anniversaries, and even everyday moments where the ring appears naturally. 

These images help tell a richer story and show how the ring (and maybe even the wearer!) has changed over time. Our co-founder Heather knows that her ring has developed a lot of “character” over the years, as have her hands. The perfectly manicured hands from her wedding day are not the caked in flour, I-just-made-pizza-dough-hands of today.  

As you Artifct your ring, consider recording details such as: 

  • When and where the ring was purchased
  • Who selected it
  • Why this particular design was chosen
  • The proposal story
  • The wedding date and location 

Often the most meaningful details are the most personal: 

  • What did the ring symbolize at that moment in your lives?
  • What challenges or milestones has it witnessed?
  • What do you hope future generations understand about your relationship? 

Consider attaching attached documents and supporting materials such as: 

  • Jewelry appraisals and receipts (great for insurance purposes!)
  • Design sketches
  • Notes, letters, or cards exchanged during the engagement 

These pieces help create a fuller historical record, while also clearly documenting the ring for insurance or estate planning purposes. 

You may also want to consider recording your voice and attaching it to the Artifct as an audio file. One of the most powerful ways to preserve a story is to tell it yourself. Add an audio recording to allow future family members to hear the story in your own words. 

The Ring Is Only Part of the Legacy 

A wedding ring may last for generations. But the stories attached to it are often far more fragile. Without intentional preservation, details fade. Memories become fuzzy. Family members pass away. Eventually, descendants may know they inherited "Grandma's ring" without understanding why it mattered so much. 

When you preserve the story, you preserve the meaning. You ensure that future generations understand not only what the ring is, but what it represented: love, commitment, resilience, family, and the life built around it. 

Artifct Your Ring Today 

If you have a wedding ring, engagement ring, anniversary band, or inherited family ring, don't wait for the story to fade. Take a few minutes to Artifct it today. 

Capture the photographs. Record the memories. Add the documents. Tell the story in your own words. Because one day, someone you love may inherit the ring. And the story you save today could become one of their most treasured family heirlooms. 

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Need inspiration for documenting family treasures? Explore our guide on how to Artifct an heirloom and discover simple ways to preserve both the object and the memories that make it meaningful. 

 © 2026 Artifcts, Inc. All Rights Reserved.

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What Should You Do With Your Old Wedding Dress? Preserve the Memories Before They Fade

For many families, a wedding dress is far more than fabric, lace, and beads. It's a symbol of one of life's most meaningful milestones—a day filled with love, hope, family traditions, and unforgettable memories. 

Today, a growing trend has breathed new life into wedding dresses tucked away in closets and preservation boxes: daughters trying on their mothers' wedding gowns. The big reveal has become a cherished moment all its own. Sometimes the dress fits perfectly. Sometimes it sparks laughter as fashion trends from decades past make an appearance. And sometimes it inspires a daughter to wear the gown herself, whether exactly as it was or with a modern update. 

These emotional moments remind us that a wedding dress carries much more than its stitches and seams. It carries stories. But after the photos are taken, the reveal is over, and perhaps even the next wedding has come and gone, a question remains: What should you do with your old wedding dress? 

The Challenge of Preserving a Wedding Dress 

Many people carefully store their wedding dresses for years, believing they are protecting an important family heirloom. Yet even with professional preservation, no textile lasts forever. 

Fabrics can yellow. Delicate lace can weaken. Beading can loosen. Storage conditions, humidity, temperature fluctuations, and even time itself can gradually alter the dress. And if a flood, fire, accident, or unexpected move damages the gown, it may be impossible to replace. 

The reality is that while the dress is precious, the memories connected to it are even more valuable. 

The reality is that while the dress is precious, the memories connected to it are even more valuable. 

Who helped you choose it? What did it feel like to put it on that morning? What stories unfolded during the ceremony and reception? What did your parents, grandparents, siblings, and friends say about the day? 

Those memories are often far more vulnerable than the dress itself. 

Beyond Physical Preservation. Preserve the Story 

While many families focus on preserving the physical garment, fewer take steps to preserve the stories that make the dress meaningful. 

Imagine future generations opening a wedding dress box decades from now. Without context, they may admire the craftsmanship or laugh at the fashion trends. But what if they could also hear the story behind it? 

What if they knew: 

  • Why this dress was chosen over all the others?
  • Who accompanied the bride during dress shopping?
  • What family traditions were woven into the wedding day?
  • Which photos captured the happiest moments?
  • What happened before, during, and after the ceremony? 

These are the details that transform an old dress into a family treasure. 

Artifcts for the Win! 

This is where Artifcts comes in. Rather than relying solely on the physical dress to carry your memories forward, you can create an Artifct that captures the entire story behind it. 

Upload photos from the wedding day. Add video snippets. Record personal reflections. Include stories from family members. Document the history of the dress itself, whether it was purchased new, altered from a family gown, or passed down through generations. 

 

The wedding dress becomes the starting point for preserving something much larger: the memories, emotions, and family connections that surround one of the most important days of your life. 

An Artifct ensures that even if the dress fades, becomes damaged, or is eventually passed along, donated, repurposed, or no longer exists, the story remains intact. 

A Legacy That Lasts 

Wedding dresses are often stored away with the hope that someone, someday, will appreciate them. But the true legacy isn't the dress itself; rather, it's the story of the person (or people) who wore it, danced in it, and built a life together after the wedding day ended. 

The next generation may or may not treasure the gown. They may enjoy trying it on for a memorable reveal. Or they may decide it's not for them at all. Either way, the memories shouldn't depend on the survival of a piece of fabric. 

Artifct your wedding dress today. Capture the photos, preserve the stories, and share the memories with family members now and for generations to come. A wedding dress may not last forever, but with Artifcts, the story behind it can. 

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© 2026 Artifcts, Inc. All Rights Reserved.

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Bring Your Family Tree to Life With Our Tips

You know the expression, "If a tree falls in the woods and no one is around to hear it, does it make a sound?" Well, we wonder, if you connect all the dots of your family history and no one knows about it, did it happen? 

Today's ARTIcles story is all about how we can share our family history so that the content and the message, aka stories, are actually received. To set the stage, we're sharing the inspiration for this article, a message from a woman we'll call Susan, who is a hobbyist genealogist, and who we think is not alone in her frustration. She reached out to us via Facebook Messenger back in March with a humourous headline: "True Story: My Family Refuses to Look at My Family Tree."

Here's a rough summary of what Susan had to say about her frustrations in trying to share family history with her relatives:

“My parents and siblings ask me for historical details about our family all the time.  

  • When was that again that they came over from France? And what part of France was it?  
  • Do you have a photo of Great Grandpa {last name}?  
  • Did we have any {bank robbers, poets, craftsmen, ... } in the family? 
  • Is the family burial plot in {city} the only family plot? 
  • Did anyone in our family serve in {name of war}? 

And I have come to realize I have no great way of sharing my findings with my family because they refuse to create accounts and sign into any of the genealogy software systems I use.

I’m in my late 50s and many of my siblings and in-laws are a lot older than me, so maybe technology is a factor. But I think it’s more that they simply want the answer, not what they see as the gory black and white details we genealogists love.

That said, even with the younger ones, the nieces and nephews, the second I flash a family tree or mention “Your great grandpa on your mother’s side… ,” they zone out.

That means I usually end up sending information by text message and email. But then they lose that quickly and it doesn’t get shared with everyone, so I have to repeat this work over and over again. It takes the joy out of it.

_________________

Better Options than Text, Email, or Intimidating Websites to Share Family History 

There are so many options available to help you share your family history discoveries, all those dots you’ve connected, black and white facts found, that will save your sanity and keep your family better connected with their history now and long into the future.  

Stick with links.* Share website links to directly relevant pieces of a family tree, photos, or documents that you might have in MyHeritage, Ancestry, FamilySearch or the like to prioritize your time and sanity. Like Susan, this is where you are comfortable operating. If they are truly interested, they can follow the simple steps to create an account. And there is usually a free option for them to do so. If that’s not the case, tell them the price and/or tell them how to sign up at a discount if you know there is a free trial period, a discount code available, or a sale coming up. Since you so kindly sent them a link, they won't have to dig - you'll guide them to exactly where the answer awaits.

Grant access to your cloud storage.* If you keep your research in a cloud-based system (like Google Drive, DropBox, Box etc.), give family members permission to view specific folders or bits of information that answer their questions, such as photos, documents, and maps. This simple approach is still better than losing things in email or text.

And please plan for the transfer of your digital genealogy assets upon death in your estate plan so all these family history treasures can be passed on to the next generation. 

* Remember that anyone can share a link but granting permission to access what that link leads to may require another step. So, with either of these first two options you may get others coming to you to request access to the same information because someone gave them the link. 

Scan the photo or document, and Artifct That! There are many great app- and desktop-based options out there to scan a picture or document that you as the family keeper may be holding onto, such as the “Notes” app on many phones or the Photomyne subscription app. If you’d like assistance digitizing media, you can hire a professional photo manager, pop into a local shop that specializes in digitization and/or archival preservation, or check local libraries and genealogy centers for digitization resources, like the Vivid-Pix scan stations.

Scan those photos and docs and then do not let them get lost in text messages or 100s of photos back in a folder.

Artifct in the moment where you can then record the story and details and share with your loved ones before moving on to the next piece of the puzzle. But share where? You can ...

... Create Artifcts Circles. You can create as many Artifcts Circles, with as many people in them, as you like, for free. Think of circles like chat groups – anyone who accepts your invite can then share their Artifcts to the circle, too. You can even name another admin to add/remove people, too. People you invite need only to create a free Artifcts account to accept your Circle invitation and create and share up to five free Artifcts with the Circle, too!  

      • Sharing your stories and discoveries with Circle members means you are no longer the single point of failure or truth. Everyone will have access anytime, anywhere. But again, make sure in you've listed your primary and secondary legacy contacts in your Artifcts account settings so your Artifcts can live on. 
      • And you can crowdsource with Artifcts Circles, too. Have a gap you’re trying to fill in the tree? Wishing you had more family heirlooms, photos, or documents to back up your research? When people and estates are dispersed through time, it’s easy to forget who has what that may help to fill those gaps.  
      • Ask family to Artifct and share with the Circle. Yes, it may be more family lore than history or genealogy, but the lore is often equally as valuable to any facts you have collected. Lore is the character and color of the family history that has survived and can provide clues along your way – Artifct that! Get step-by-step details and inspiration for family circles here >

Have Fun Preserving and Swapping Stories

Next time you and your family get together, pick a theme in advance, and ask everyone to contribute to an Artifcts Circle.  

Among our favorites:  

  • Oldest family photo 
  • Favorite heirloom 
  • Secret/not-so-secret family recipe

Suggest everyone use the same tag for instant sorting of the Artifcts in the Circle to see just those created for this activity, e.g. #GreatGram, #Reunion2026, or #FavoriteRecipes.

 

Using a custom tag such as #GreatGram makes sorting and sharing her treasures as easy as 1-2-3!

What Truly Matters

When you think about it, a family tree is really just the beginning. The real magic happens when you add the stories behind the names — the recipes everyone still argues about, the mystery photos no one can identify, the “remember when…” moments that somehow get funnier every year, and yes, even Great Uncle Bob’s questionable fashion choices.

So don’t aim for “perfect” family history. Aim for living history. Share the voice notes, save the handwritten cards, digitize the holiday snapshots, and ask one more question at the next family gathering. Every little memory adds another branch, leaf, or colorful twist to your family story.

And who knows? One day, future generations may look back and laugh lovingly at our hairstyles, social media posts, and obsession with taking pictures of dinner.

That’s the beauty of preserving family history: it keeps growing, evolving, and surprising us — one story at a time.

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