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Decluttering and Organizing to Create a Welcoming Space for the Holidays
December 10, 2025
If you want to truly enjoy the holidays and not just operate in survival mode, take some advice from Santa Claus himself, who’s known for “Making a list and checking it twice.”
While you could potentially remember everything that needs to get done and also smoothly delegate along the way, why would you do that to yourself when you could plan it out and recycle and update those plans year after year? You wouldn’t be the first person to wing it and then gasp when they realize they’re missing a particular gift, key ingredient, or even the tickets to the annual holiday lights show that they never miss.
Today in ARTIcles by Artifcts, we’re sharing tips from the pros in hopes of keeping your holiday season merry and bright.
The following is based on the Fall 2023 Evenings with Artifcts episode featuring C. Lee Cawley of simplify YOU, Jill Katz of One to Zen Organizing, and Samara Goodman of Samara Interiors. If you prefer to watch the Evenings conversation, pop over to YouTube now.
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Shift Your Frame of Mind and Start with Clear Goals
The holiday season is filled with micro changes to your routines and your home, which can make even the most laid back among us a bit stressed out and edgy, Jill told us. While Jill specializes in organizational services for neurodivergent people, you’ll discover her strategies and tools can keep us all in the holiday spirit.
WHERE IS YOUR MIND AT ON ALL THINGS HOLIDAYS?
To counteract feelings of frustration and anxiety, Jill suggests shifting your frame of mind about the lead up and the moments that make up your holidays in two key ways:
First, embrace that preparation is part of the holiday fun.Give yourself the space during the weeks ahead for prep activities like:
Choosing gifts thoughtfully, not frantically
Hand writing notes on holiday cards
Planning menus that come together to light up everyone’s taste buds
Creating music playlists
Second, absolutely avoid urges for perfection. Take a step back and remember why you are doing all this to start with and breathe. What do you want to remember about this holiday one year from now? Five years from now? We bet it’s about how you felt, not whether that centerpiece matched Martha Stewart’s design or that cake looked as good on your table as it did for Ina Garten.
WHAT WILL SUCCESS LOOK LIKE FOR YOU?
Now let’s consider your goals for the season. Are your holiday plans designed to guarantee more family time? Are you seeking to create a new holiday tradition this year?
To reach your goals and avoid madly racing thoughts that will detract from what’s important, track your holiday routines and to-dos. This will also help you to avoid starting from scratch next year. While you might like a pad of paper or digital note, hands down our panel recommends digitally accessible and customizable spreadsheets.
Before you decide spreadsheets are too intense or complicated, hear us out. A spreadsheet lets you simply list out your to-dos based on when they need to be done, e.g. 4 weeks out, 3 weeks out etc., so you can keep track of the multitude of tasks and subtasks that are part of your holiday routine.
Common holiday to-do items from our panelists’ own spreadsheets:
Taking out and putting up decorations
Buying tickets for a holiday event
Planning the menu and its corresponding shopping list
Ordering custom holiday cards (and noting the “no later than” date for getting them mailed)
Gathering or buying materials related to annual traditions
Making any needed repairs around the house before guests arrive
Choosing and selecting a hostess gift for parties you’ll attend
Tackling cleaning tasks big and small
Pressing tablecloths and napkins
Buying flowers for the table or around the house
Ordering items that will sell out early or have shipping timelines that could threaten your fun
Creating a Welcoming Space
Hosting this year? Great. We’re ready with tips for you.
PAPER CLUTTER
As the holiday season begins, get a strategy in place for one of the top sources of holiday clutter: paper! We’re talking about cards and flyers, donation requests from charities, and holiday cards, too.
C. Lee suggests buying or repurposing a decorative bin (with a lid) that you don’t mind setting out in your space to catch all the incoming catalogs and other generic mail. “But have a second box just for holiday cards that you do not want miss and may also include checks, cash, or gift cards.”
You’ll also likely generate some necessary paperwork during the holidays that C. Lee recommends you place into a durable labeled folder. What might this include? Copies of travel documents and itineraries, last year’s holiday card (to help you decide on this year’s), gift lists and ideas, receipts, and more.
Pre- or post-holidays, our handy Get Papered checklist can help you declutter all that paper! CLICK THE IMAGE to access this list and others and download for free!
ALL THINGS HOLIDAY
Clutter aside, let's move on to holiday decor and more! As an interior decorator who naturally embraces many principles of home organizers, Samara suggests that in decorating for the holidays and preparing for guests you think about all five senses.
“Often people think about what the room looks like, and what the menu will taste like, but what about touch? Cozy blankets and that feeling of warmth around you can be so inviting. As for sound, music sets the tone, ranging from upbeat and playful to quiet and calming, and helps you to transition through an event, too. And smell can go beyond your menu. Keep a pot of simmering mulled cider on the stovetop to evoke memories and warmth. And use cloves and cinnamon sticks to fill a decorative vase.”
Samara also favors natural decorations that are compostable, inexpensive, and reusable. You can check out ideas from her here. A simple glass hurricane with a white pillar candle can be filled with red and green candies during the winter holidays, sand and shells in the summer, and acorns or lentils in the fall. Likewise, you do not need a Christmas bowl. An elegant neutral bowl of clear glass, bronze or silver, or smooth wood can grace your home during any season or occasion. Just add festive ornaments at Christmas and enjoy!
Iconic gingerbread houses offer instant, homemade, and compostable decor! CLICK THE IMAGE to view this Artifcted house.
GUESTS WHO WILL SPEND ONE NIGHT OR MORE
If guests are coming to stay, you can easily discover online list upon list of items that you may want to have out and about to make your guests feel at home. Some things are small and easily done if you think of it, such as a small sign with your wi-fi password in a high traffic location as well as by their bedside.
Other things you maybe already have and/or do by routine anyway. Our favorites:
Laying out a sleep mask in case the sleep space is brighter than in their home
Providing a fan or sound machine in their bedroom
Clearing closet space and adding spare hangers along with a luggage rack
Placing a carafe or similar for water in their bedroom
Topping up or replacing basic toiletries
C. Lee also suggests repurposing wine glass tags for regular coffee mugs and glasses to avoid stress and confusion as to which glass belongs to which guest (and reduce dishes). And we also love her suggestion to leave out a note along with some plates/bowls, breakfast foods, and coffee/tea directions so that they can help themselves when they wake up and you can relax into your day.
A breakfast treat like coffee cake can be made ahead (even well ahead and frozen), and pulled out for all to enjoy at whatever hour they roll out of bed!
It's Okay to Control the Chaos When Guests are Staying
About those guests of yours: Keep your eye on the prize. Priorities shift when guests are in the house. Do you feel more like, "Your home, your rules?" Maybe treat your rules more like guidelines.
Set boundaries only where necessary to keep everyone (pets included) safe and to preserve your sanity. We’re willing to wager that more often than not your friends and family will follow along if they know your boundaries and general modes of operation. Just give them a nudge! For example, add a temporary over-the-door rack to hang multiple coats so people know where they can store coats and bags if you don’t want them strewn about. And if you are a shoe-free household, post a little sign and offer skid free socks to put on for their comfort and safety.
Guests are gone? Now is when you can reset and return things to normal around the house. Do not try to do this while they are there; it’s like fighting gravity. Is that really how you want to expend your energy while they are there and you’re trying to enjoy time together?
Tips for Making the 11th Hour Less Stressful
Remember that spreadsheet? We mentioned sorting it by weeks. Well, you may also want to create a timetable for the day of your event, says C. Lee, so you and everyone else remembers/knows when each thing needs to happen. When does each dish need to go in the oven? When will you light the candles and start the music? Who is arriving and when?
And what are old school sticky notes good for when it comes to the holidays? Delegation! Jill reminded us all to ask for and accept help. And even if you truly have it under control, you can appreciate that you’ll have folks joining the festivities who will feel more comfortable if they can help in some way.
Pop a sticky note next to the salad bowl, ingredients, and recipe, and say, “Make me!” Or add a note next to the stack of plates, flatware, and glasses and, write “Ready for the table.” If you coordinated in advance or simply know who will want which task, label the note with their name.
Samara encourages you to work ahead to set the table, which can be a serious effort depending on the number of place settings, the distance your table is from where all the essentials are stored, and how many layers of decorations, flatware and glasses, and more you add to complete the table.
“And if you don’t have a separate table you can decorate in advance, create a table setting box with everything you’ll need, including the tablecloth, napkins, candles, candle sticks. For items you can’t put in the box, like place settings, platters and glasses, make a list and add to the box to check off as you set the table.”
One more 11th hour prep tip is about gift opening. Have your helper tools stationed and ready. This might mean a bag for ribbons (to reuse) and another bag for non-recyclable wrapping and tissue papers. And to avoid losing anything in that holiday mess, have a box set out where small gifts can be popped into temporarily. Oh, and don’t forget to have a safety cutter on hand for eager gift receivers to open tough tape, boxes, and plastic covers without landing in the emergency room.
The Final Word
We asked our panelists for their final few words of advice to avoid getting our tinsel in a tangle. Here’s what they offered:
Simplify hostess gifts by picking one item to give to each hostess that season. Avoid more ‘stuff’ and go with consumables like wine, an evergreen potted plant, or special gourmet treats.
Which leads to… embrace regifting! If it’s a distinctive and memorable gift, perhaps just avoid regifting it inside the same circle of friends or colleagues to avoid awkward moments.
Centerpieces can be created well ahead of time and even done as an event, together with friends and family, for an instant tradition!
Minimize how much new you take on during the holiday season: one new decoration, one new recipe, one new tradition.
Plan in downtime so you can enjoy the season without being drained by it.
And with that, happy holidays AND happy Artifcting!
Where were you in 1996? Take a moment and really think about it.
Where were you living? What filled your days? What music was on repeat, and what did your favorite outfit look like? Maybe you were heading off to school in flannel and Doc Martens, building a career in your first real job, or chasing toddlers around the house. Maybe 1996 was loud and exciting—or quiet and uncertain. Either way, it was yours.
Lately, there’s been a surge of nostalgia inviting us to revisit that specific year. But the truth is, it’s not really about 1996.It’s about something much bigger.
It’s Not Just 1996—It’s Any Year
Pick a year. Any year. 1996. 2006. 2016. Last summer.
Every single one holds a version of you that no longer exists—someone shaped by the people, places, and moments of that time. And tucked inside those years are vivid snapshots: the song that instantly transports you back in time, the hat you wore until it fell apart, the photo you’ve kept in a drawer for decades.
We all have these anchors, the objects and memories that pull us back to “way back when.” A concert t-shirt isn’t just a shirt. It’s the night you sang every word with your friends, the feeling of freedom, the version of yourself that felt invincible.
A certificate, a ticket stub, a handwritten note—these aren’t just things. They’re evidence of a life fully lived, in moments both big and small.
The Small Moments Matter More Than You Think
It’s easy to assume that only major milestones deserve to be remembered—graduations, weddings, promotions. But what about everything in between?
Our co-founder Heather recently came across a stash of photos from her high school days and her daughter was in awe. The clothes! The hair! The concerts! Heather had forgotten how she had spent the summer of '96 working two jobs and attending every Phish concert within driving distance of her childhood home. Funny, because that's just what her daughter wants to do this summer.
The everyday moments are often the ones that define us most:
The summer you spent making friendship bracelets at camp
The first apartment that barely had furniture but felt like independence
The hobby you picked up on a whim that turned into a lifelong passion
The concert t-shirt you wore so often it became part of your identity
These moments may feel small at the time, but they’re rich with meaning. And over time, they become the stories we wish we had captured more fully.Because memory fades. Details blur. And eventually, even the most vivid experiences can become harder to recall.
Why Capturing Your Story Matters
The people who come after us—our kids, grandkids, and beyond—don’t automatically know who we were. They might know the broad strokes. Where we lived. What we did for work. Maybe a few stories that get told again and again.But they don’t know what it felt like to be you in 1996. Or 1976. Or 2016.
They don’t know what made you laugh, what you worried about, or what you dreamed of, unless you tell them.
How to Turn Memories Into Artifcts
That’s where Artifcting comes in. Artifcting is the act of preserving not just your objects, but the stories behind them—so they can live on far beyond your memory.Looking for an easy way to get started?
Start with What You Already Have
Look around your home. Open a drawer, a closet, or an old box in the attic.Find something that instantly takes you back:
A photo from the ‘90s
A concert t-shirt (Fun fact! Our Advisory Board Member Matt Paxton recently spent an afternoon with his teenage son Artifcting his vintage concert t-shirts from the 90s.)
A piece of jewelry
A letter or postcard
If it sparks a memory, it’s worth preserving.
Capture the Story, Not Just the Object
Ask yourself:
Where did this come from?
Why did it matter to me?
What was happening in my life at the time?
Who was I then?
The object is just the entry point—the story is what gives it meaning.
The object is just the entry point—the story is what gives it meaning
Add Context That Only You Can Provide
This is the part no one else can recreate, especially the most well-intentioned AI-apps that promise to tell you your story. (Naturally, we have our doubts about that.)
Describe the details:
What you were wearing?
Who you were with?
What the world felt like at that moment?
These personal insights transform a simple item into a living memory.
Preserve It Digitally
Open the Artifcts App and upload your photo or a photo of your item and pair it with your story.Now it’s not just stored—it’s documented, searchable, and shareable with the people who matter most. Bonus! Add audio or video too for greater context and details that only you can provide.
Share It Across Generations
Invite your family into the experience by privately sharing the Artifct with them.Your stories become a bridge—connecting generations through shared history, personal insight, and emotional truth.
Your Story Is Still Unfolding
Thinking back to 1996 might feel like a fun exercise in nostalgia. But it’s also a reminder: the life you’re living right now will one day be “way back then,” too.
What from today will you wish you had captured?
The coffee mug you use every morning
The playlist that defines this season of your life
The photo sitting unnoticed on your phone
These are tomorrow’s Artifcts just waiting to be captured today. You don’t need a milestone. You don’t need a perfect story. You just need a moment—and the willingness to preserve it.
So ask yourself again:Where were you in 1996?Then take the next step.Capture it. Tell it. Artifct it.Because your story deserves to be remembered—not just by you, but by everyone who comes after.
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You might also enjoy reading these related ARTIcles:
There’s something almost magical about the objects we keep.
A framed photograph on the wall. A handwritten recipe card tucked into a drawer. A ring passed down through generations. These items are more than ‘stuff’—they are vessels of memory, identity, and connection.
However, we also keep, either intentionally or unintentionally, vast collections of other items, trinkets, and do-dads. Don’t believe me? Take a look at your junk drawer and let’s talk.
According to an article in the LA Times, the average American home contains 300,000 items. Now that’s a lot of ‘stuff.’ If you took just one minute to briefly examine each item, it would take you 5,000 hours, or roughly 208 days. That's a lot of time, especially if you inherit an estate and are trying to get to the bottom of what the objects are and if they have any value.
At Artifcts, we believe there is a better way to not only sort and organize the items we keep and the keepsakes we love, but to also document the value, history, and stories that go along with those items.
From Object to Story in Seconds
We created our Artifcts QR code stickers to solve a simple but meaningful problem: how do you seamlessly connect the physical objects in your life with the stories behind them?
No more printing, cutting, or searching for labels. Just grab a sheet of durable, weatherproof stickers, place one on your item, scan it, and start creating. Each scan prompts you to either create a new Artifct or link the sticker to an existing one—instantly tying that object to its digital story.It’s organization, storytelling, and preservation—all in one simple action.
But Here’s Where It Gets Personal…
With Artifcts, you can add audio and video to every Artifct you create. That means when someone scans your QR code sticker, they don’t just read about the object—they experience it.
They can hear the laughter in your voice.
They can see the way your hands move as you demonstrate a recipe.
They can feel the emotion behind the memory.
Because sometimes, the story isn’t just what happened—it’s how it’s told. Audio and video are powerful keepers of memories. They capture inflection, personality, and even the little imperfections that make memories real and human.
Imagine the Possibilities
Once you start thinking about it, you’ll see opportunities everywhere.
📸 Photo Frames That Speak
That wedding photo on your wall? Add a QR code sticker to the back.Now, when your children or grandchildren scan it, they don’t just see the image—they hear you tell the story of that day. Maybe even watch a short video clip from the reception.A single photo becomes a living memory.
Sorry, this Artifct is private! But it definitely has a QR code sticker attached to the back of the frame.
💍 Jewelry with a Voice
A ring isn’t just beautiful—it has a past.Was it your mother’s? Does it now have a special meaning to you?Attach a sticker to the jewelry box, and suddenly that piece carries its full story. Imagine hearing your mother explain where it came from, who owned it before her, and why it mattered.That’s legacy—preserved in her own voice.
🧁 Recipes That Come to Life
Yes, you can save Grandma’s famous biscuit recipe. But with Artifcts, you can do so much more. Attach a QR code sticker to the recipe card or cookbook. Now, when it’s scanned:
You hear her voice explaining why she never measures the flour exactly
You see a video of her hands gently folding the dough
You catch the little tips that never made it onto paper
It’s no longer just a recipe—it’s an experience passed down through generations.
🎨 Collections, Keepsakes, and Everyday Treasures
From antiques to travel souvenirs, children’s artwork to military memorabilia—every item has a story waiting to be told.Artifcts QR code stickers make it easy to catalog, organize, and preserve those stories without interrupting your flow. You can move from room to room, scanning and storytelling as you go, building a meaningful, searchable collection of your life.
Ready to get started? Start small. Pick one object that matters to you. Tell its story. Add your voice. You might just discover that what you’re really preserving isn’t just your belongings…It’s your legacy.
Pro Tip: You can also print off your Artifcts QR codes at home and safely attach them to your keepsakes. No stickers required...
We live in a world of information overload, and if you’re digging into family history, that overload threat is potentially multiplied by generations.
Some of us organize our research and learnings in folders, and folders within folders. Nothing other than the name of each folder provides us a clue as to how everything inside relates or where gaps in the content may exist.
Others of us rely on hardcopy photo albums and scrapbooks, often missing the contextual details and stories to bring those books to life when the creator of those books is not there to talk you through them. And how do you modify them once complete?
Whether you’re just getting started with fleshing out your family history or focused on closing gaps, we think timelines are a powerful tool to have in your corner. Dive in with us!
Enriching Family History with Artifcts Timelines
Digital timelines can be hit or miss. Many applications, from Google Photos to specialized genealogy software to Facebook, offer timelines, but they often are rigid in terms of editing and lose the context for each entry. That’s because those timelines simply place photos, for example, in sequential order or display SOME information while leaving other information (documents, location, etc.) in separate, disconnected albums or galleries.
We view the Artifcts timeline as the ultimate way to future proof your history by, first and foremost, revealing gaps in the life moments you've captured with your Artifcts. True story: When our co-founder Heather first looked at her personal timeline, she realized she’d never Artifcted anything about her wedding! Oops.
Once you know your gaps, you can then create new Artifcts to enrich your history with the stories and memories that have been left out. Another approach would be to start with Artifcts you’ve already created and add in videos and audio and/or supporting documentation for more color and context.
Here's a great example of enriching a family history. It's one thing to know who created this painting:
It’s another to hear first-hand what the artist was trying to capture and what the painting means, a generation later, to the artist’s son, Matt Paxton. Listen in -->
Sharing family history in bite-sized mini-stories via Artifcts means you make feel-good progress a bit faster and family are more likely to tune in and listen to the whole story.
As you Artifct, we create your timeline automatically.
Assuming you have created a few Artifcts already, you will find your timeline by visiting your homepage and choosing "My Artifcts." You'll see the timeline option marked with a yellow "New!"
If your timeline is a bit sparse right now, check out the public Artifcts in our team's timelines for inspiration - @Heather and @Matt have shared many Artifcts over the past few years.
As you explore Artifcts timelines and think about your family history, test out the built-in timeline features, because you never know from where inspiration may spring:
Switch between annual and decade views.
Flip your Artifcts from newest-to-oldest and oldest-to-newest.
Drag and drop to move any Artifct to a different year.
Add time period notes, per year, about key events or family history research gaps.
We have great FAQs about timelines and a quick video ready for you as well.
Share with Us
We’d love to hear what you learn about your own history when you look at it anew as a timeline. Had you skipped key life events? Are there whole decades missing? What inspires you to fill in any gaps? You can write to us at Editor@Artifcts.comto share!
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