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Home Inventory Apps: You Deserve More Than an Inventory of 'Stuff'

January 11, 2023

A Home Inventory App That Captures More Than an Inventory of 'Stuff'

We did say, "It's that time of year again." Many of us are making plans to get organized once and for all. We tell ourselves, "2023 is the year. Yes!" But are you setting yourself up by relying on old habits and processes that never worked before? Why would they work now?  

Case in point: home inventory apps. Is that your tool of choice? Don’t get us wrong, we know inventory apps are critical across industries and even in private households. But they are unifunctional. These apps are administrative in orientation with not a whisper of fun or human connection. They support management and listing of large volumes of objects with hyper specific meta data fields so you can keep track of them and their value. In our opinion, that’s a lot of work for a very limited scope of value and use to you!  

Let’s Review the Newcomer: Artifcts 

Taking a page out of the book of publications you find online (like this one) that, for a fee, rank “best” tech apps and gadgets, here’s how we’d review Artifcts’ pros and cons compared to home inventory apps: 

PROS:

  • Modern and intuitive interface with multiple view style options 
  • Capture any object or collection with photo, video, and/or audio
  • Use preset categories alongside custom tags to categorize according to your own preferences 
  • Track important documents, manuals, and more 
  • Includes built-in optional fields covering smart categories such as weight, dimensions, location, and even future intentions for the object 
  • Private by default but permissionable and shareable for individuals, groups, and even social media 
  • No file compression – your files are secure, private, and exactly as you created them 
  • Ad free, and you own your data. Download in a click in multiple formats!

CONS:

  • Intended for personal use; not suited to business inventories. We did mention fun, right? 
  • Limited to five media files and three documents. Focus on what’s meaningful and interlink related Artifcts if you like with the @ feature. 
  • Beta features are released first to desktop. And usually released to mobile one week later; we want to ensure each feature meets your expectations. 
  • No barcode scanner. Got us here. Most 'stuff' people Artifct are too unique for barcodes!

We give Artifcts 4 stars as a home inventory app, but a full 5 stars a tech startup redefining "artifacts" to help transform 'stuff' from a burden to a source of connection, history, legacy, and financial security.

Where Artifcts and Home Inventory Apps Coexist 

There exists an interesting opportunity for Artifcts and home inventory apps to work for you, together. How do we know? Members of the Arti Community have told us! Here are three recent examples. (Names are changed for privacy.) Let us know if you have others! 

Meet Jeff. He’s spent several months cataloging his personal library using LibraryThing. He stepped back, proud of his work and realized, "Oh, but that one and that one and that one are uniquely special. They are gifts from people I admire, they are signed copies, I sought them out in off-the-beaten path shops." Essentially some of Jeff’s books are particularly valuable to him and maybe the world.

  • At Artifcts ... Like Jeff, you can easily attach your inventory to an Artifct as a document, include a link to the inventoried book’s listing in the “location” field of your Artifct, or tag your Artifct #LibraryThing so you know which Artifcts exist in that app as well. 

Meet Sandra. She hired a moving company that offers complementary digital inventory to ensure they know what she is moving and the condition of the items of particular value to her. Great!

  • Sandra (and you!) can Artifct those objects and attach the mover’s inventory or cross reference it if it has as digital presence. And, if you like to keep track of items by room or location, simply tag your Artifcts #livingroom, #teddysbedroom, and #garage for easy future reference. Click the tag and all Artifcts with the same tag in your personal collection will appear. Now, that’s a nifty home inventory app. 

Meet the Shroads Family. This family has traveled far and wide in the world and curated a valuable art collection along the way. They have a file with hardcopy receipts and related documentation as well as a running inventory in Excel that they update faithfully during tax season as part of their general estate management. But the details of the when and where and even the ‘why’ of specific pieces are becoming blurry and not everyone has access to these important supporting documents.

  • Through Artifcts, the documents, the details of each person, and critically the ‘why’ of the moment of the purchase coexist. Now individuals can permission and reference these Artifcts in their planning documents and not worry about how to unite separate bits of information stored in different locations. 

Happy Artifcting of those home inventories and beyond!

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© 2023 Artifcts, Inc. All Rights Reserved.

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MassChallenge Invites Artifcts Into Early-Stage Accelerator

We interrupt your normal Wednesday ARTIcles story to offer you greetings from Boston, Massachusetts. The Artifcts co-founders flew to Boston yesterday to take part in a multi-day launch of the MassChallenge Early-Stage Accelerator program, one of the world’s top accelerator programs. What’s that? Read on!

As a self-funded, patented startup poised to become a household name—because, let’s face it, who doesn’t have stuff or stories—the team at Artifcts wants to ensure that we’re delivering to you not just the best product to capture the stories, history, and value of all you collect, accumulate, and inherit in life, but that we do so always with an eye toward the best in tech, the best in how we operate (lean!), and more.

MassChallenge is a global network for innovators working to solve massive challenges. MassChallenge connects startups, experts, corporations, and communities to grow and transform businesses and does not take any equity from companies who participate. According to Mass Challenge, the early-stage accelerator has facilitated a remarkable $9B+ in funding for its cohorts.

Of the 1,300+ companies to apply, Artifcts was selected along with approximately 120 others to work together over the next 3 months with industry mentors and partners to challenge how we operate, means to improve, and of course how to grow. While you won’t see any immediate change at Artifcts as we work through the program, we hope that we’ll come out stronger than ever and with new ideas for how to better connect with you and help you to enjoy all that Artifcts offers.

Opening session of MassChallenge, Boston, July 9

 
 
Andrew Bialecki, CEO & Founder of Klaviyo, shares his startup journey during the opening event.

In the meantime, please, continue to Artifct. Share Artifcts with friends and family. We may not have the marketing budget of a goliath corporation, but we have amazing community members who want to see Artifcts succeed. We’re so grateful. And, if you have ideas of what you’d like to see next at Artifcts, or even suggestions for what we could do to make your experience better, let us know! We love and take feedback from our ARTI community to heart.

Wish us luck as we roll up our sleeves and dive into the MassChallenge world!

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Curious about what else we've been up to?

Explore some of Artifcts' other "As featured in" and awards through the years.

© 2024 Artifcts, Inc. All Rights Reserved.

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Preserving Your Best Travel Memories

As co-founders, Ellen and I are always meeting interesting people at Artifcts. We were very fortunate to be introduced this spring to Rainer Jenss, founder of the Family Travel Association, former senior executive with National Geographic, and an avid traveler. We loved talking with Rainer so much that we invited him to be our first guest author at ARTIcles. Read on to learn more about his story and experience using Artifcts to remember his 2022 travels in Africa.

_____________________

My wife Carol and I recently returned from a vacation we took to Africa with 25 other people, most of whom we’d never met before, but all who had some kind of connection to the tour’s organizers, Henry and Claire Kartagener. In my case, I’ve worked in the travel industry with Henry Kartagener for years. He’s also been directly responsible for getting Carol and me to Southern Africa several times already, including our first visit back in 1992 that took us on a safari during which we actually ended up getting engaged. Thirty years later, we found ourselves returning yet again, but this time as part of a “Friends of Henry” contingent, some of whom had been to the continent before, many of whom had not.

As I’ve noticed on other trips we’ve been on as part of a group, conversations between people often turn to sharing travel stories. Some just recount something that happened that day, while others recall experiences from previous adventures. It’s as though the act of sharing travel memories with others somehow reinforces their meaning – and all the while, hopefully inspiring those who are listening.

It’s as though the act of sharing travel memories with others somehow reinforces their meaning...

I can relate. For me personally the tales from my life’s adventures traversing the planet and displaying some of the things I picked up along the way represent some of my favorite memories and what I’m most fond of in my life. I think we all probably feel that way in some way no matter how much of the world we’ve traveled. Either way, this idea only strengthens my conviction that traveling is one of the most important things we can do in our lives.

...Travelling is one of the most important things we can do in our lives.

Taking it a step further, if I were asked to recall what our conversations were about, I’d say they usually revolved around the things most of us do while traveling, which include (in no particular order): visiting new places, trying new things, meeting new people, buying souvenirs, and of course, sharing pictures. In fact, it would be pretty easy to argue that thanks to the advances in cellphone technology, capturing and sharing the highlights of our journeys through pictures, whether they be bucket list vacations or just weekend getaways, seems to be the most common activity we almost all now seem to engage in.

 

Victoria falls at sunriseVictoria Falls at sunrise. Click the image to view the Artifct.

But while putting our best-looking pictures on social media has become such an integral part of what we do while traveling, we usually do so without telling the broader stories behind the images we post. Sure, the photos themselves may look great and often make those we share them with envious. But on their own, they rarely capture why the person took it or what it means to them personally.

 

The king protea, national flower of South AfricaThe national flora of South Africa is the King Protea, symbolizing diversity, change and courage. Click the image to view the Artifct.

After recently having discovered Artifcts, I’ve found that it’s now possible to not only preserve and organize the special moments from my travels, I can now do so by also documenting the stories behind them. The very same stories I just might share with fellow travelers somewhere down the road.

Which brings us to what happened when I returned home after spending more than two weeks in Africa with 25 of my new best friends. As usual, I had 100s of images to sort through and edit. But this time, I did so with a different purpose and perspective. Sure, I still tried to pick out the ones that were the most visually compelling. But this time I made sure to set aside some photos of things I usually wouldn’t display in an album or share on social media. Instead, I paid special attention to the photos and videos of those things that best told the story of our trip. Best of all, I used the Artifcts I created to produce a virtual album I shared with those I spent my vacation with. For the purpose of this story, I’ve also made it available to the public in hopes it might inspire others to give it a try. Just go to my Artifcts page to check it out.

Happy Trails . . . and Happy Artifcting!

- Rainer Jenss

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© 2024 Artifcts, Inc. All Rights Reserved.

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Every Room Has a Story: Kids Room Edition

Two weeks ago, we kicked off a series of ARTIcles to challenge us all to consider why we have the items we do, what they mean to us, why we keep them, and ultimately for some things, what we want others to know about them as well. We started with one of the most-used rooms in a house, the living room! 

This week we’re taking a trip down the hall to tackle all things kids and babies in our kid’s room edition of our “Every Room Has a Story” series. No matter how young or old your child may be, chances are there are memories, treasures, and other, “We still have this?” finds lurking within the walls and corners of our young (or young at heart) one's spaces.  

Remember When? 

Kids rooms are often filled with mementos (or piles!) big and small that invoke a “remember when” sentiment. It could be any combination of well-loved but out-grown toys, clothing, art supplies, and the like. You can surely relate. Picture this: Dear Child is late for school and needs THAT t-shirt for school today. You run into your kid’s room to help look, searching first under the bed. What do you find instead? A painted skateboard that had been a sixth-grade art project. And you wonder: We still have this because...? 

Time is tricky, and what seems like yesterday, may in fact be years ago. And those memories? We think we are going to remember them always, but all too often the small but oh-so-significant details start to slip away. We keep those childhood mementos in hopes of triggering or recalling those memories, but let’s face it, our memories aren’t perfect, and the details get a little fuzzy along with the dust bunnies under the beds. 

Our co-founder Heather lives in the city, and since space is at a premium, she and her daughter take time each June to Artifct the art projects, photos, cards, and travel souvenirs they want to keep and display. They also spend time Artifcting the items that may not make the cut (and then recycle them). Being a newly minted teen, this is the first year Heather’s daughter is self-directing this Artifcting project. We'll let you know how it goes!

 

Books, Books, and More Books 

Books may be one of the bulkier clutter culprits in any kid's room. The bookcases are always overflowing, and you find yourself tripping over piles of books when trying to vacuum. “How did we get so many books?” you wonder. Notice the word “get,” not “buy.” Library books count too, and easily add to the piles. 

Like adults, kids sometimes enjoy keeping books because they enjoy seeing what they have read. The books make up a visual checklist of how they’ve spent school vacations and rainy-day weekends. For parents, we love to think of books as inherently good and yet they can swiftly become a logistical nightmare meets Tetris challenge of epic proportions.  

This year, try a new approach. Does your kid have a dramatic side? Ask for a book review of all the books they no longer plan to read. Artifct those books and their own laugh-out-loud silly reviews. Pair this, as you should with any decluttering effort, with a clear goal. For example, our co-founder Heather plans to nudge her daughter to whittle down her collection to key favorites and the books she will read or re-read. That's it. Our other co-founder, Ellen, uses a different approach with her daughter as they declutter books and reads key passages of some of her daughter’s favorite books, creating one-of-a-kind Artifcts and lasting memories (while also gaining back a bit of space on the family bookshelf). 

 
 
 
 
 
 
 
Click the image to view the Artifct Ellen created for her daughter. 

Stuffed Animals, Lovies, and the Like 

What to do with stuffed animals is a favorite topic at Artifcts, so much so that we’ve even written a standalone piece on just that! I won’t rehash the entire ARTIcle here, but the bottom-line up front is the importance of capturing and preserving the memories before letting go. Stuffies have a place in our hearts for good reason, and sometimes it’s the memory that matters more than the battered, tattered, well-loved bunny collection.

 

Not all bunnies made the final cut. Click the image to view the Artifct. 

One More Thing...

...This is age agonistic advice: No matter how you declutter and organize those kids' rooms, set aside time to have fun, be a little goofy, and lean into the stories and memories of the space.  

Take a moment to ask your child(ren) about what those items mean to them, what memories they have for each item. Chances are their memories and their attachment to those items will be very different than our own. 

Remember too that decision fatigue is a real thing. Small doses work best no matter your age. 

And consider displaying—or what we’ve taken to calling “re-cluttering”—the items that bring them joy and/or create the most functional space. Find fun and age-appropriate storage solutions for the items that need to be put away, and for the items that may not be kept? Artifct that (or them!) and keep the memories while you make room for more age-appropriate ‘stuff.’  

_________________

What stories and moments make up your kid's room? Send them in to us at Editor@Artifcts.com or join the conversation on Instagram (@TheArtiLife) or Facebook (@Artifcts). We'd be delighted to hear from you!

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© 2024 Artifcts, Inc. All Rights Reserved.

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