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Paper clutter and digital clutter can transform minor nuisances to major problems when you have a critical need for access to your important life documents. Today we want to flag the evolution well underway to declutter and organize all of life’s essential information via what’s commonly referred to as digital vaults. 

Bottomline: These modern tools can help you and your loved ones to get organized and be better prepared. 

How many email, banking, shopping, entertainment streaming, and even cloud storage sites are you using? Apps exist to help you keep track of paid memberships to ensure you remember to resubscribe or cancel, helping you keep an eye on costs and control the chaos. Check out this story from US News: Money for information on a few. 

And what about true life essentials, like the paper copies we keep of everything from warranties, tax filings, and receipts to insurance policies and mortgage documents. Sometimes we keep these because we aren’t certain where the digital version exists or if a paper copy is somehow legally required. We may even have digital duplicates floating around in our email accounts. 

Digital vaults can manage it all, your car title, mortgage information, passport and drivers license, and banking and investment details as well as life’s daily resources (memberships, online accounts, contact lists, and more) to be better prepared for everyday life, the aftermath of natural calamities, and deaths in the family. Vaults have a different scope than home inventory apps, the latter focusing on the tangible stuff. And vaults offer more features than file storage, like Box, Dropbox, or Google Drive, where you can nearly endlessly amass files without rhyme or reason.

The Early Days of Digital Vaults

Some of the first companies in this space emerged following the 2011 tsunami in Japan, others have steadily followed.  

At stake is everything we rely on to make our lives function. And when major calamities strike, we may lose access to important documents, including insurance policies, property deeds, and more, without which a return to any sort of normal is impaired and/or prolonged. A digital solution was needed to help people through these life altering events with less stress, cost, and loss. 

Why go digital? Because files in a cabinet or box are vulnerable. Period. Add to that the fact that more and more of our lives have gone digital, there’s no reason to create a paper trail for loss and misuse when robust and affordable digital options are now available to help us tackle it all securely. 

The Digital Vault Industry Today

The digital vault industry has emerged to not only securely store critical information but to also offer built-in planning tools. How’s that for efficient!  

Avoid getting distracted by bells and whistles, however. Review each vault’s listed features, and ask yourself: Does it meet my core needs? No one vault is exactly like another. Pick the one you’ll actually use and will work best as you work with financial services, insurance, estate planning and other professionals, too. At a minimum, as you review each vault consider: 

• • • Security of the system, how you will sign in and grant others access, and how any of your personal information is being used by AI tools to generate personalized recommendations. 
    • Export options if you terminate your subscription and want to take your assets back out. 
    • Adding new information, meaning is this a tedious manual endeavor or is there support from smart instant scanning and sorting (generally AI-assisted). 
    • Price for the trial period, annually, and lifetime plus any add-on features you “need.” If there is a free model, always try before you buy, and then upgrade if you like it and free is insufficient for your needs. 
    • Unique features. As we’ve said, no vault is exactly like the other and your needs are not identical to others’ either. Trustworthy Certified Experts™ offer customized 1:1 guidance whereas Motivity Care provides a suite of concierge care management services and GoodTrust is supporting estate planning. 
    • Ease of use, because beyond different features each offers, the vaults each look, feel, and organize your information a bit differently as is the ease with which you can securely share information with family and professionals. Don’t forget to test your vault out on the device you will use to get the work done, e.g. desktop computer, laptop, tablet, or phone.

Here are a few examples of digital vaults on our radar, each with an array of unique features, offerings, and specialties.

Artifct Here are a few examples of digital vaults on our radar, each with an array of unique features, offerings, and specialties.

(In alphabetical order; with company tagline.)

• • • Everplans: All the pieces of your world in one place. 
    • GoodTrust: Estate planning made easy, affordable, and secure. 
    • Keylu: Life is chaotic. Keylu brings order. 
    • Motivity Care: Redefining how you manage caregiving. 
    • Prisidio: Your digital vault. For life.™ 
    • Trustworthy: The Family Operating System®

You’ve Signed Up to a Digital Vault: Now What?

If you’ve taken the step to set up your data within a vault, be proactive to ensure your time and money are well spent. Here are a few tips to make the most of your digital vault from our personal experience: 

1. 1. 1. Block time to your calendar over the next few weeks to input your critical accounts, memberships etc.; if you have a filing cabinet or box, start by digitally migrating those contents. Email is another great source to migrate docs you’ve received. 
      2. Turn on any available options for reminders so you keep information updated and fill any gaps you might leave;  
      3. Add an annual refresh date on your personal calendar; of course, if you have a major life event (birth, death, sell a company, etc.), or you move, you should also update your vault information; and, 
      4. Set alerts in your search engine of choice, such as Google Alerts, for announcements from your vault company about events, new or retired features, and policy and price changes in case you miss an email or alert from the vault.
      5. Send feedback to your digital vault of choice. It only makes the product better (for you and for all) for companies to receive feedback. Screenshots and videos are amazing bonuses to include in your email to the company. Don't forget to mention what type of device you are working from (e.g., smartphone, tablet, desktop), if applicable.

With a digital vault, you’ll be better prepared for yourself and your loved ones. We hope you find one that fits your needs!

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© 2025 Artifcts, Inc. All Rights Reserved.

One of the most unexpected joys of building a company is the other entrepreneurs you meet along the way. Brilliance and creativity, moving the world in a better direction, seem endless. 

Imagine our delight to be introduced to a jewelry designer who loves stories as much as we do here at Artifcts. This Valentine’s Day we’re shining a light on her beautiful work and the stories and art all around that inspire her and motivate her through it all.  

Should you be shopping for yourself, a friend, or other loved one this Valentine’s Day, our guest today is offering Artifcts members a 20% discount* to bring home a modern heirloom with heart. Use the code LOVESTORY at checkout.

With that, we so hope you'll enjoy this special edition of ARTIcles by Artifcts! 

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Tanja Cesh is the type of woman who believes “How it’s made matters.” She’s unwavering in her commitment to preserving heritage craft and helping to lift up the artisan sector where vulnerable people, often women, have been undervalued for generations.

Through her travels, it’s Nepal that captured her heart and her imagination. She’s built her jewelry, apparel, and tabletop brand, Mulxiply, (pronounced “multiply") hand in hand with Nepali artisans with whom she now counts among her friends.

“The Nepali people love their country. Over the decade plus since I’ve been traveling there, I’ve seen a growth in the young energy and the value placed on the “maker” culture.”

Lucky for all of us, we can embrace that cultural movement through the stories and products Tanja creates.

“Stories, whether it’s what the inspiration was, or about the people who wear the jewelry, or how it was made, are so important. It’s exhausting being a modern consumer. AI thinks it knows us, reduces us to data points, but being approached that way is anything but personal or motivating.”

Tanja takes pride in the fact that together, she and the artisans are creating products you want to buy and want to pass down for generations. “This isn’t the type of stuff you buy out of guilt and turns up quickly in secondhand shops.”

While we chatted, Tanja spoke briefly about her art and design background, but it was her stories about her mother, her aunt, and her meetings with other artisans that seemed to truly shape her ethos and designs for Mulxiply. What better way to share her story than through her own words. 

Meet the Creator of Mulxiply, in 5 Artifcts, by @TanjaC

Artifct #1: Mom's Embroidered Jacket by Sigrid Olsen

Early learnings in fashion and design

“While this is a photo of our wedding, the artifact I'm highlighting is my mom's jacket... from a designer named Sigrid Olsen [...] I learned so much for Sigrid about how things work in [the fashion and design] business, but also how to keep things truly personal and with a story.”

Artifct #2: Dad's Vintage German Telefunken Radio 

Nostalgia meets mid-century design turned personalized marketing

“This radio has always been in my life. My parents brought it with them when they moved to America from Germany [...] Towards the end of his life, my dad struggled with both cancer and dementia [and] listened to music all the time until the day he died. [...] We used this radio as a prop in my company Mulxiply's Fall/Winter 2024-25 photoshoot.” 💕 

Artifct #3: Polaroid of Mom 

A single vintage photo inspires an entire jewelry collection 

“Years ago, I found this mysterious Polaroid of my mom captured in a moment [...] so stylish in her bob parted in the middle, sitting around a table with friends listening to music, candles flickering, drinks and conversation flowing. This photo became the inspiration for the Mulxiply Fall/Winter 2024-25 Jewelry Collection.”

Artifct #4: Vintage German Book "Sternstunden der Menschheit" by Stefan Zweig 

An eye for good design, even in the hardbound variety 

"I have no idea what this book is about as I've never read it. There is a collection of them — all beautifully bound with handmade paper, each book with a different pattern and color. [...] There is so much intention to how this book was made, and I appreciate the handmade nature of it. [...] We also used this book in Mulxiply's Fall/Winter photoshoot as a prop for the model to hold."

Artifct #5: Gold Bangle from Mom made by Zee Sipantzi 

Cherishing the old, and Artifcting it for always 

"This simple bangle was handmade by jeweler and family friend Zee Sipantzi. My mom had several pieces of jewelry made by Zee. [...] I wanted to Artifct it quickly as I'm not quite sure how much longer it will last. This is one of the cherished pieces I was able to keep after she passed and was the inspiration for the Ridge Collection I designed for Mulxiply."

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We hope we inspire you as always to take a fresh look at the 'stuff' in your life, stuff of old and anything new you bring into your life. Where do they come from? Why do you love them? Artifct to share and preserve it all.

Happy Artifcting!

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ABOUT MULXIPLY 

MULXIPLY was born out of recognition that fashion can be fair, art can be healing, and design can change the world. Working with our artisan team in Nepal, we are able to empower our artists to share their craft, economically impact their communities, and elevate their place in society. In doing so, we are elevating art and artisan. We couldn't do it without you.

* Offer valid until 11:59 pm EST on February 14, 2025. Valid online only. May not be combined with other offers.

© 2025 Artifcts, Inc. All Rights Reserved.

It’s January, and we’re focused on the living room in our 2025 series, “Around the House, with Artifcts.” 

Before we dive into today’s ARTIcles story, we want to call ourselves out. There’s been a lot of chatter about something that we hadn’t even thought to address: What is a living room?

In some homes, there may be only one main room where you gather, listen to music, read books, watch TV. In others, you might have a living room that’s distinct from a family room. In these cases, the living room is often devoid of one thing in particular: a TV. It’s meant for relaxation and conversation.

For the purposes of “Around the House, with Artifcts” we’re not picky about whether you’re working with a living room or family room. Both rooms:

• • • Are high traffic, social areas 
    • Accumulate objects of sentimental and financial value 
    • Tend to be more about layout and decorating than some other spaces in the home

Okay, with that said, on with the story!

One Process to Rule Them All: Declutter, Artifct, Organize 

You’re welcome, Lord of the Rings fans!

When we are focused on daily living meets practical habits, in every room, we have the same process: declutter, Artifct, organize.

When it comes to the living room, which has a high propensity to be a major collection point for knickknacks to fine art, this strategy is particularly helpful. So much to Artifct! 

You gain so much clarity when you remove the clutter. You learn: 

• • • What’s accumulating 
    • Where it’s accumulating 
    • What’s worn out, in need of an update/upgrade, or simply no longer giving you joy. (Yup, we said it. Forgive us if you are not a joy fan.) Watch out, this clutter could include fixtures like furniture, which often we look right past when decluttering. 
    • What you need and/or want to make space for going forward.

Every home has its own rhythm and its own natural clutter. We asked some members of the Arti Community about their most common living room clutter. Here were some of their responses:

• • • Catalogs that come in the mail 
    • Personal items, like eyeglasses, pens and notepads, medicines 
    • Toys, including for our furry family members 
    • Technology, including laptops, iPads, and earbuds 
    • (Seemingly) Random remotes, chargers, charging cords, and other tech items 
    • Pillows and blankets 
    • Puzzles and games

This comment about toys from one of our members is too good not to share: “The movie “Toy Story” was on to something, because I could swear the toys get up and walk in there all by themselves. Wasn’t it clean when we went to bed?” Oh, we sure do feel you!

Now that you know what’s accumulating on a regular basis, you can focus on the next step. 

The recent fires in California have put a fine point on what it means to lose everything. You may have memories, you may have some photos, but an Artifct can pull triple duty: ease you through your grief, helping you to re-live happier times; support an insurance claim when you share an Artifct with your insurer; and help you rebuild and re-furnish your favorite spaces when the time comes. 

In the living room, where you have collectibles, decorative items, homemade blankets, art and photographs, books, and more, pause to consider what the items mean to you. The stories they could tell! It’s a great room to start in if you are building your Artifcts collection. It’s likely rich with your stories.  

A few Artifcting tips for the living room:

• • • Valuable items. Remember to include in each Artifct receipts, appraisals, and other items in the “Documentation” section that can support re-selling, estate planning, and insurance. 
    • Purely sentimental. When you Artifct these items, complete the “In the Future” field to help others know what to do with them one day when you’re no longer here. Make their decisions easier. 
    • One of a kind. For your one-of-a-kind items, valuable or sentimental, that mean so much to you, consider sharing those Artifcts with friends and family. Everyone loves a good story! 
    • On the way out. If your declutter included sentimental items that are hard to let go of, Artifct that and the story to remember always and to say goodbye.

You won’t get far with organizing if there’s nowhere to put the stuff. If you have certain items that are constant thorns in your side, items left out and about in passing or because of frequent use, start with those. It’s a great win to remove the clutter and find a long-term solution.

For everything else, here are a few friendly organizing reminders:

• • • Put things in the closest proximity that is practical to where they are used.  
    • If ‘stuff’ gives you anxiety, intentionally minimize what’s out on display and rotate new objects in by season or on a schedule, like monthly. 
    • Find a home for your best intentions, like books and magazines you've been meaning to read, craft projects you intend to start or finish, and so on. You can pull them out when you’re actually ready for them. 
    • Consider carefully if more storage is the answer in your situation. You might need to go back to the decluttering and Artifcting steps if you find yourself filling up and maybe overflowing your existing and/or new storage solutions.

What your your tips for decluttering living spaces and making it easy to let go of items, sentimental and valuable alike? Write to us at Editor@Artifcts.com. 

Happy Artifcting!

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© 2025 Artifcts, Inc. All Rights Reserved.