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Let's Talk Photo Negatives and VHS Tapes

Ellen Goodwin, Artifcts
October 12, 2022

When was the last time you pulled out that box of photo negatives, or rifled through your family’s vintage home video collection? If you’re anything like me, the answer could even be never. Yet, I haven't had the heart to toss any of them out.

Over the last 20 years, I have carted around from state to state, house to house, a plastic bin full of film negatives and VHS tapes with family home videos my parents took with the original giant camcorders that you propped on your shoulder. I realized some of them were testing their lifespans. Tapes degrade, first getting dark, then with the color shifting and bleeding. If you were lucky and chose high-end tapes, you might have bought yourself a bit of time but don't count on it. The audio may be the best of what remains on those tapes. Negatives are the same story, especially when stored in their original packaging.

 

drawer full of old VHS tape with a few home videos in the mix(Above) A few home videos lost in the mix of old VHS tapes where no one has a hope of viewing them.
 
 
 
(Below) A plastic bin with what turned out to be more than 1,400 photo negatives.
 
 
 
plastic rubbermaid bin full of photo negatives in original paper

Enough was finally enough. I wanted to reclaim every last bit of space in my limited closets, protect my negatives and tapes from complete loss, and share the results easily with friends and family. Decision made, I dropped off my collection at the offices of preservation and digitization specialist Monocurate. (Yes, I'm lucky, no shipping required!)

Why are you choosing to digitize?

Actually, back up. Before I dropped off the negatives and VHS tapes, I casually looked through the negatives. Glad I did! A quick review helped me come to terms with what I wanted out of this digitization work. Why bother with digitization?

Cost. At between $0.40 and $1 per negative (usually according to volume) for basic digitization, it can cost a small fortune to digitize an entire collection! Just think, I only had a 3.5 x 12.5 bin of negatives, organized inside the original envelopes the processor returned them to me in. What if my parents wanted to digitize their boxes, boxes, and still more boxes of negatives?

Relevance. Then there’s the fact that somewhere in the mix was old boyfriends. I did not want to pay to digitize every part of my history. Some history is better left to faded memory. I tried to quickly hold up the negatives to the light and remove those from the collection.

Quality. To top it all off, many photos frankly weren't even very good, because they were blurry, too dark, etc.

Well, I already told you, I brought the negatives to Monocurate anyway. I simply decided that the investment was worth the couple dozen or so digitized photos buried in the collection that would be worth their weight in sentimental gold. Within two days I had an itemized estimate. It detailed my options for digitized formats along with all the other lovely details about what to expect. I was shocked by how many negatives were in my very small bin once Monocurate itemized them. I confirmed I was ready to digitize the negatives and home videos, signed the digital contract, and let the wait begin.

The Results

Before I even looked through the photos, I jumped directly into the videos. I knew that 30+ years was too long to expect much.

The results were still exciting. Seeing yourself as a kid. Seeing your siblings and parents from your now adult perspective. Seeing family members who are no longer with you and hearing their familiar voices. Or learning, "So, that's when I got that special doll!" Or, "Ha! The truth about what I thought of my first day of kindergarten." I don't even have that on video for my own daughter. And that was actually the key for me. It was really interesting to see which moments my parents each chose to videotape, from the ordinary of hauling wood, painting the house, feeding the sheep, and playing with our outdoor cats and dogs to the special, like when family would visit from Illinois, there was enough snow for cross-country skiing in the yard and sledding in town, and Christmas holidays.

Then, the photos. With the videos I was ready for the feeling that technology has changed. The photos took me by surprise. I wasn't thinking about how much less crisp and life like they would be compared to modern digital-native photos. My hopes for a few worth their weight in sentimental gold, however, was met. Kodak moments from ages 16 to 26, digitized.

Beyond the obvious rewards of having these videos and photos digitized as I'd hoped, I learned a lot in this process about understanding my motivations, as already described above and the ins and outs of selecting the right company to bring my media to for digitization. Here's my parting gift to you all in the form of a few quick tips if you are considering digitization.

QUICK TIPS

Before you Digitize

Avoid disappointment when digitizing negatives and tapes by getting clarity on each of the following four points before you hand over this sentimental gold.

1. Find out the digitized formats and resolutions your files will be provided in. Avoid proprietary formats. Guidelines from Monocurate:

Photo negatives. Look for .JPG or .JPG2 files at 72-300 DPI resolution (depending on the use case). If you want .TIFF format (at 600+ DPI) for any reason, who knows, maybe you're putting up a billboard, make sure you ask!

VHS tapes. The goal here is avoiding a result that is squished, stretched, or fuzzy, coloring that is not calibrated to look like the original, and has audio missing or not synced. (Many companies will not even digitize sound on film and may not warn you in advance!) So, look for high resolution, high bitrate, no/minimal compression, with audio sync. Your new VHS files should be around 352x480 resolution; S-VHS will be around 704x480 resolution (same as hi8). You can't really convert VHS to HD, much less 4k, with current technology, so watch out for claims in that regard.

It's worth repeating: Know that you may be too late and the video image quality will be so deteriorated that the sound quality is the best of what remains. Is it still worthwhile to digitize? Only you can make that judgement call.

2. Do you want the originals returned?

Be sure to confirm they will be returned if you want them and the cost, if any, to you for shipping or local delivery.

3. Where will the work be done and by whom?

Is digitization performed onsite or shipped out (with some additional risk of loss)? Are the personal devices of employees and visitors to the facility kept outside the work area? No one wants their private videos or photos leaked.

4. Do you want basic digitization of your media "as is," or do you need organization and touch up, too?

If the negatives are jumbled mess, do you need them organized and an index created? Do you want to first have dust build-up, grime, etc. removed to capture a clean copy? Archival indices and preservation are not typically the work of big box digitizers. If you think your collection needs some love, look for preservation and archival specialists who offer digitization services, like Monocurate, who is a member of the Artifcts partner network

________________

Consumer warning: By going through the process to digitize personal negatives and VHS videos, we were disappointed repeatedly by the fine print and general lack of detailed information of some popular, mainstream online digitization services companies. Read the fine print. Check reviews and FAQs. Know what is important to you and make sure the services match your expectations. If you have any doubt, write and ask questions before you send off your materials for digitization.

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© 2022 Artifcts, Inc. All Rights Reserved.

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Oldies-But-Goodies: Summer Reading List from the Artifcts Archives

If you're anything like us, you probably have your favorite newsletters piling up in your inboxes all week, all month, all quarter long. We know how great they are, loaded with useful information, new research, fun tips and more, but the days can be so full. And we want to devote our attention to them, so we save them and wait until we have more time. Is summer that time for you?

If ARTIcles by Artifcts is new to you or piling up from your busy days and months, we’ve compiled a few of our favorites from over the years into your next summer reading list, perfect for your next roadtrip, airplane ride, or other adventure over your summer holidays.

While creating this list made us a bit nostalgic, it also reminded us why we’re here – helping us all to transform our relationships to our ‘stuff’ and to each other, one memory, one story, one Artifct at a time. Enjoy!  

Artifcts Co-founder Heather Nickerson’s Summer Reading List 

USE ARTIFCTS TIMELINES TO ENRICH YOUR FAMILY HISTORY

Have you tried keeping track of your family history? Although I'm a 12th generation Nickerson, I am allergic to genealogy apps or any type of software that makes me feel like I’m embarking on a senior thesis project. Artifcts Timelines however are a (nice cool summer) breeze. Read now -->

A FAMILY HISTORY IN FIVE ARTIFCTS 

When push comes to shove, could you tell your life story in five Artifcts? Which Artifcts would you choose? I’m not sure I could, which is why I love this piece. Read now --> 

STUCK IN THE MIDDLE WITH STUFF: THE SANDWICH GENERATION

These days I'm feeling more like a panini than a sandwich, trying to plan for yet another move with all our 'stuff' while working full time at Artifcts. This one speaks to all of us who are trying to juggle kids, parents, four-legged dependents, and our jobs, and not always in that order. Read now --> 

A VIRTUAL IMPOSSIBILITY OF KEEPING UP WITH ALL MY DIGITAL PHOTOS 

Guilty as charged. This will be mandatory reading for EVERY family member this summer as I refuse to pay for yet another upgrade to our Apple storage plan. Read now -->

15 DECLUTTERING TARGETS FOR ARTIFCTERS

It's actionable, and as my youngest used to say, “Chop, chop!” I think my father is secretly looking forward to a couple of extra helping hands this summer as we tackle the basement with this list in hand. Read now -->

Artifcts Co-founder Ellen Goodwin’s Summer Reading List 

SOUNDS OF SUMMER – VINYL EDITION 

Music is magical. We use it to teach. We use it to celebrate and recover. We even use it to reconnect with loved ones who have been robbed of so much by dementia, but the powerful memories of music bring them joy. What music would make your ‘best of’ cut? Read now -->

FROM RARE ART TO FAMILY HEIRLOOMS: TIPS FROM A MASTER AS YOU CONSIDER SELLING YOUR ‘STUFF’ 

Too often we are our own worst enemies, procrastinating, inflating expectations, and worse when it comes to downsizing and decluttering objects we own. We've taken to heart the perspective and truths that Antiques Roadshow host Lark Mason shared with us from his decades of experience working with families as they auctioned away pieces of their family history. Read now -->

FIVE LESSONS FROM ARTIFCTING WITH MY MOTHER (+ The Epilogue!) 

Artifcting is about connection, one on one, in groups, as communities. This story comes from the heart, offering guidelines to make the most of your time Artifcting with your loved ones. Read now --> 

PINT-SIZED PERSPECTIVE ON DECLUTTERING & MOVING 

It can be hard to be 5, 6, or 7, or any age under 18 really. So little control over nearly everything! This article is about bringing kids into the decluttering and downsizing game to give them back some control as you prepare to move. Don’t miss a more recent article on this theme from our friend Matt Paxton, too. Read now --> 

HOW TO TAKE PICTURES OF OBJECTS AT HOME 

The team at Artifcts wants to support you as much as possible, every step of the way. So when our members ask us for tips—like how to take nice pictures of ‘stuff’—we do everything we can to respond and help. Aesthetics matter! Details matter! If you want to level up from our at-home advice, we collected photo tips from a pro, too. Read now -->

We wish you all the best over these summer months. Happy reading, happy Artifcting!

###

© 2025 Artifcts, Inc. All Rights Reserved.

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Who Wants Your Family China?

Last week while out walking my dog, I ran into a neighbor. As usual, we started chatting, and 20 minutes later my dog had given up and laid down realizing the walk was on pause.

My neighbor had just returned from a trip to see her son, daughter-in-law, and grandbabies out in Utah. During her visit, she updated her family on some remodeling and upgrades at the family home in Austin. As a part of this process, she’d been required to relocate items around the house to make room for the contractors to do their thing.

By actually picking up and taking stock of items she hadn’t even thought about in years, and being an avid fan of Artifcts, she paused to think, “What is all this? Why am I holding onto it? What am I going to do with it next?”

She told her son she planned to donate the family china sets—yes, plural—and probably even old leaded crystal glasses and bowls that had fallen into disuse. “I know you don’t want my stuff. I read about it in the paper every day. I get it.”

Except, she was wrong.  

Her daughter-in-law did not see it as sentimental clutter, as many her age tend to do. She intsead chimed in, "Didn't one of the sets belong to Alex's great grandmother?“ It had, and her daughter-in-law said, "In that case, I want it. It’s family. Same goes for the crystal.”

Future Options for Your China Set

The irony, according to my neighbor, is that while her daughter-in-law may want her china and crystal, shipping it will be expensive, and it will almost certainly sit in their storage unit in Utah. They live in an adorable bungalow where there’s no space for china.

“I hope I can take it to them myself the next time I take a road trip out to see them. Somehow it makes her feel good to hold onto it. That’s fine by me as long as I don’t have to!”

If your china set has fallen into disuse, think carefully through your options:

Sell

We think that for you to make the best decision, you need all the facts. If you intend to sell your china, do not expect it to be a major money maker. Better to be okay with “something is better than nothing” even if we all know there are wild exceptions out there in the world, like these ceramic plates that sold for over $25,000 at auction.

A simple online search can give you an idea of what your set is selling for in the current market. Because of shipping costs, you’re likely constrained, but for some china (because of the designer, pattern, or quality) shipping may not a barrier. You might discover a single plate will sell for $85 or $3. Check around with sites like liveauctioneers.com, eBay, Etsy, and 1stDibs.

Some online marketplaces, such as Replacements.com, buy china to then sell it off piece by piece to people who are looking for replacements for their set. But read the fine print. Some sites make quotes pending receipt of the items, and then once they receive the items, they could reduce their offer. And the price a piece sells for is going to be substantially different from what they pay you. Know this and be okay letting it go.

Family and Friends 

You really do have to ask!

Do not assume that no one wants it.

Ignore those news headlines.

You might have a friend, neighbor, or loved one with a desire for your china. But avoid attaching strings to that gift. If you give away your china, and they then turn around and break up the set, transform it, or eventually get rid of it, no harm, no foul!

Keep a Few Pieces 

If you’re feeling sentimental or even guilty about letting go of something that was a part of so many family occasions or was originally expensive to purchase, holding onto a few pieces of the set might help you let go of the rest. Perhaps you keep only the tea cups, only the dessert plates, or a platter and/or serving bowl. That can sometimes be enough.

For others of you, you may decide that you need still less. A single cup can become a decoration on a shelf. Or you can use it bedside to float a candle or a single flower.

tea cup and saucer on stack of books

Donate

Donations can be difficult for china. They take up a lot of space and are naturally delicate. Call your local charities and thrift stores to see what they are interested in before you pack it up and haul it over.

Create

If you are the crafty type, we’ve seen creative options for smashing china and setting it into paver stones for gardens and pathways. Others carefully break, arrange, and 3D frame pieces for stunning and creative textual art. 

Artifct That 

You might decide you’re keeping your china, because you’re enjoying using it or simply looking at it. You might decide it’s out of here, tomorrow!

Either way, Artifct that to record its history, like our co-founder Heather did for the china set inherited from her mother-in-law.

Artifcting your china, or any piece of it that you are partial to, and sharing that Artifct can open up conversations you never expected. Sharing might also help you complete the “In the future” field in your Artifct.

Here are some tips for making future plans for your china:

      • If you want that china to “Stay in the family,” make sure they understand why through the story you provide in the Artifct.  
      • If you plan to sell it, great, choose “Sell,” and set a reminder for yourself and Artifcts will email you to help keep you on schedule.  

option in Artifct form to set a reminder to sell an item 

      • If a loved one sees the Artifct and is in love with the china set, fabulous. You can indicate “Bequeath” and to whom. 
      • Selling it tomorrow? Mark, “Too late! Already gone. Enjoy the memory.” to save your loved ones from a frustrating scavenger hunt. 

No matter your plans for your china, make them known to your loved ones, and prepare yourself to let it go to a new home.

###

© 2025 Artifcts, Inc. All Rights Reserved.

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How to Get Your Kids to Help Clear Out the Clutter 

They do say, "The proof is in the pudding," and this weekend my sons found out that Artifcts is the way to get through the 'stuff' and out the other side to the lives they want to be living.

Our mission on Saturday was to clear out a corner of our garage so we could create a small gym for our family. Standing in our way was a bunch of clutter, almost exclusively the sentimental type, and some of which belonged to each member of our family.

I do this for a living, clearing out homes, and knew a few strategies to help us get the job done, and done better. Chief among them is using the Artifcts app to keep track of what goes, what stays, and why it mattered to us.

I kicked off our cleanout effort by Artifcting my old skateboard. My Lance Mountain, Powell Peralta skateboard from 1988. This board was more important to me than most. I saved my money for it, I purchased it, and it was my only means of transportation for two summers.

Artifct about an old skateboard

 
 
CLICK THE IMAGE to check out Matt Paxton's Artifct about his childhood skateboard, told while riding said skateboard one last time.

That board has been with me for 35 years. Odds of me riding it again and avoiding serious injury or sudden death are slim. It was time for it to go. Even though I’ve been downsizing other people’s homes for decades, it’s always special when it’s my items, with my kids. I still get excited when they ask me questions about my childhood.

Then it came to boxes belonging to my boys with childhood 'stuff' in it. You know the stuff - ribbons, artwork, school papers. Someone thought it was special and hung onto it but now even my boys only got a laugh out of it and wanted to recycle it. My son Temple was totally into recording the story behind some of his more creative efforts, and photographing it all, before tossing it.

Child's artwork - a pizza slice

 
 
In a humorous and insightful twist of events, when my wife—who has literally written the book on practical minimalism for families—found out we Artifcted Temple's pizza slice and recycled, she was distressed. "No one asked me!" See, it can be hard to let that sentimental stuff go, even for the pros! Artifcts gave her solace.

What could have been a fast, let's ditch everything, so sorry we can't keep it all effort, turned into a great morning together. Beyond great. Did you listen to what he said in his Artifct? Pure gold to this dad.

And we're left with a clear garage space and a collection of new Artifcts to remember it by. In the end, my youngest son said, “This is cool! We should Artifct more ‘stuff’,” and I said, “Yes, Temple. We should.” And we will… 

Bottom line: Artifcts works. Try it for you. Try it for them. Try it free today at Artficts.com. Let them know Matt Paxton sent you.

###

© 2025 Artifcts, Inc. All Rights Reserved.

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