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Archival Preservation in the Mainstream with Monocurate

Ellen Goodwin, Artifcts

January 20, 2022

The joys of Artifcts have been endless for Heather and me, the founders. We’ve experienced with our early subscribers the emotional highs and lows of bringing back heritage and forward memories. Whether that’s unearthing long forgotten family heirlooms, discovering the joy of connecting through shared experiences incapsulated in objects, or simply finding a new, safe place to preserve bits of ourselves, we’ve experienced a lot with our Arti Community.

One of the more remarkable and surprising aspects of the Artifcting journey has been how often people have come to us with ‘stuff’ that really should be in a museum or carefully preserved to ensure it can even last another year much less generation! Browse Artifcts and you’ll see what I mean – letters from WWII, old maps, stacks of photos, bibles hand carried from Europe in the 1800s, cherished cookbooks, original sketches, and more.

So, imagine my surprise when one Sunday morning while reading my local northwest Austin community paper I saw a short blurb about a new company that specializes in archival preservation services. Monocurate is just around the corner from my house, has a web design aesthetic that immediately drew me in, and drum roll please… is another female-led business!

I reached out to founder Brooke Lake to learn more. While her sweet spot is paper – think photos, books, and documents that require stitching, dry cleaning, and other restoration and preservation – her skills also include preserving textiles (think wedding gowns), digitization and digital catalogs, and more. I can also disclose the thoughtful, patient course correction she offered us at Artifcts to ensure we never encourage people to write on photographs or attach QR codes to objects in ways that could ultimately be damaging (now in our FAQs, "Artifcting Process"). Thanks, Brooke!

Brooke and I have since met several times, including a tour of her workshop, and I wanted to share with you some of our musings and discoveries about the overlapping world views of Artifcts and Monocurate.

Ellen Goodwin: Well, we might as well start at the beginning – we both launched our businesses during the late summer of 2021 with no end in sight for the pandemic. What led you to make that leap, at that time?

Brooke Lake: When quarantine happened, I, like many others, found myself faced with looming uncertainty. Widespread closures of public institutions left me with some extra time on my hands, and I used this opportunity to reflect on my experiences in public archives. I couldn’t shake the feeling that however much I enjoyed my work, it was becoming increasingly disconnected from our day-to-day lives. I created Monocurate with the hope of filling the need for archival and preservation services on a personal level.

Goodwin: You told me you have a passion for papers. What’s your background and how did it lead you to papers?

Lake: I have always been interested in the written record. I have a BA in history and and a masters in library science (MLIS). Through both, I have spent countless hours reading through source material. However, with my history degree I was the researcher; with my MLIS I was able to work as a formal Archivist making me the custodian of the records. Later in my career, I was trained by a highly respected Conservator here in Austin. My time spent with Carrabba Conservation gave me another perspective on the physicality of paper. Through all three—a researcher, a custodian, and a caretaker—I was provided with a multi-faceted perspective of the use of the records (i.e., paper). As a result, I was able to respect and appreciate use of paper and the importance and connection papers have to our day to day lives.

Goodwin: Respecting your clients’ privacy, of course, can you share with us the outlines of a favorite project?

Lake: One of our favorite collections in the past year was a client’s late mother’s poetry collection. It consisted of a handful of partially organized folders but the paper was folded, crinkled, and in desperate need of TLC. We flattened, cleaned, and encapsulated fragile pieces so that they could be safely read and handled. We created a simple inventory and reboxed the collection in an archival box with a brass nameplate with the client's name on it. The cherry on top was finding an old email that the client had written to her mother while she was away at school. Our client had no idea her mother had read that email let alone printed it out and saved it. We loved that we were able to rediscover that part of her history and preserve it along with the poetry collection, just as her mother had originally.

Sample archival box with brass nameplate

Goodwin: What about the most challenging? What makes one object more challenging than another, or is it really just more time consuming?

Lake: Everything we take on can be challenging and time-consuming. We have to work slowly to respect the material regardless of what it is. Each object, in some way, tells us how it needs to be cared for and preserved. For example, with paper, it can rip so we must be meticulous when handling and caring for it. This is especially true of high-acid wood pulp paper. It was first developed in the early 1800s and used in some newsprint, kraft and manila papers, as well stationary, and is fragile as well as prone to darkening and staining with age.

For digitization, when we scan, say photos from the 1920s, we have to ensure the color is calibrated perfectly to get the most accurate representation of the photograph which can be time consuming and challenging. For objects, there is no one-size-fits-all approach so everything we do is individualized to meet the needs of the material. This can be especially true for objects that people want to handle or display. Since we offer an array of services everything we do is met with some sort of challenge. The silver lining of course is that we are always learning and developing our skill sets so I appreciate the fact that our work keeps us on our toes.

Goodwin: What do you wish people knew or better understood about archival preservation?

Lake: It’s not as simple as keeping everything “safe” in a bin in your closet. Lots of factors come into play with preservation. The environment (light, humidity, air quality) to the type of enclosure you are storing items can not be understated. Poor handling takes it’s toll as does poor-quality storage, which can accelerate the deterioration of your collection.

It is important to remember that very object is unique and should be treated as such when it comes to preservation, as mentioned above: it’s rarely a one-size-fits-all approach. A common example is scrapbooks. Sure they store all your favorite photos and nostalgic items but ultimately they are incredibly damaging and horrible from a preservation standpoint.

Goodwin: I could imagine that like Artifcting, with archival preservation services people may not know where to start. They have too much to prioritize. What would your advice be to these people?

Lake: Start organizing your collections at home first. I think this is an area where Artifcts truly shines. Just being aware of what you have and where it is located is a great first step. From there, evaluate your collection and decide what needs to be prioritized. For example, if your important family papers are in a plastic bin on the ground, move them into an acid-free cardboard box to a mid-tier shelf. If you have a large collection of glassware, rearrange them so the boxes are not overcrowded and include lots of padding. For metal objects ensure the environment is dry and ensure each piece is stored individually. Move slowly through your list of Artifcts and focus on one area at a time (e.g., first family documents, then glass, then metal) that way you are in the headspace and can streamline your at-home preservation endeavors.

Goodwin: Artifcts are literally unique, transferable digital assets. Artifcts will outlive us as individuals, they might even outlast the objects they capture. And yet, with your services, we have hope that objects can be carried forward from generation to generation, family history and world history captured and preserved. Tell us about a project that really resonated with you and the why behind it.

Lake: Currently we are working to digitize and preserve a large collection of hi8 home-movies. This family came to me to digitize and preserve the original media that they recorded over a 20 year time period. These tapes include a complete timeline of their marriage and children’s childhood through birth to graduation. It’s an incredible amount of footage. I found it interesting that each family member had a different take on the “why.” For example, the father simply didn’t want to lose the footage. The mother was more interested in editing clips of the newly digitized media to share with friends and family, and their two now grown children didn’t recall all the moments that were filmed and were more interested in watching the footage to see what was there.

For me, I was just happy to bring these forgotten memories to light while simultaneously stabilizing and preserving the original media should a better analog-to-digital conversion technology come along in the future.

Goodwin: In your experience, what’s the primary motivation for someone who brings you a precious object for archiving?

Lake: Many collections are becoming increasingly fragile and are in danger of being lost forever. Our clients want to ensure that their collections remain in stable condition to be passed down for generations to come. This is true regardless of whether it is a family collection or work for institutions. While deterioration cannot be stopped, it can be slowed down, and that’s our primary motivator for helping people. In addition, we also provide organization, inventories, digitization, and reference and research services—all of which provide our clients with an accessible, holistic approach to their collections regardless of what they may consist of.

Goodwin: Okay, last question! I asked Jennifer Singleterry of Sort & Order about this and want to ask you, too. You know all about Artifcts. How do you think Artifcts could help you in your work with your clients?

Lake: One of the biggest aspects of family collections is the lack of collaboration. Usually, one person is the gatekeeper so to speak. As a result, external stories tend to be lost or forgotten simply because the other individuals don’t have access to the item. Artifcts rectifies this problem by providing the space to crowdsource and share stories. The way Artifcts allows several individuals, no matter their distance, to provide context to objects is just incredible.

< End of interview >

We know that when it comes to our personal lives and histories “someday” often turns into never or maybe simply too late. We hope you will think about those pieces of you that should be Artifcted and archived to pass to friends and family and future generations before it’s too late. Take it one object at a time. If you get stuck, see if some of our partners and membership organizations can help you!

You can reach out to Brooke at Monocurate for a free consultation. She has beautiful project examples and easy to follow steps on her website as well. And, if you’re in Austin, we encourage you to attend a Monocurate workshop!

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Wall Calendars: Should They Still Win a Spot on Your Wall?

As ubiquitous as it has become to gift someone a candle, back in the day of trudging a mile uphill in the snow to and from school, it was just as common to gift someone a wall calendar, especially during the winter holidays. Wall calendars were fun to pick out and available practically everywhere you shopped. They could feature stunning art, humorous scenes and quotes, or shots from nature. Some even provided fundraising dollars for causes you valued.

But how often do you see a physical calendar on a wall in someone’s home anymore? And do wall calendars even have a place in the digital era? What does a wall calendar offer that its desktop or virtual version does not?

Well, for one thing, the wall calendar never moves on you. It is a reliable source of ground truth as to what is going on and when in your household. Wall calendars also have a number of other advantages you’ll read about in our story today.

As our focus for Around the House, With Artifcts this month shifts to everything that goes on your walls, we took a look around to gather some perspective on the value of wall calendars in modern times. We found some interesting and relatable perspectives that may just shift your own. Enjoy!

What Do You Want From a Wall Calendar?

As with nearly everything in life, when it comes to a calendar for your home life, you have to understand your own habits and needs first, and from that starting point you can choose that right calendar. What could you want from a wall calendar? Glad you asked:

- - Memory boost. The physical task of writing something down has been shown to help us recall the things we’ve written more effectively than when we type them, according to Scientific American. Maybe this is why Post-it notes and now writable tablets are so popular, too. Writing activates a broader field of activity in our brains.
  - Mood boost, too. If you love the art or subject of the calendar—majestic mountains or cute kittens, anyone? —every time you walk by you get a little boost.
  - Design infusion. If your space needs a pop of color or additional visual interest, you can surely find a calendar theme and size that will fit your style.
  - The BIG picture. Your life is hectic, and you want to ensure everyone is marching to the same beat with a visual and accessible master calendar. Monitor multiple schedules, coordinate major events, and keep track of important dates, holidays, and horizon moments—like family trips—with one giant calendar, a.k.a. your lifeline.
  - Accountability. For some, the wall calendar helps with accountability as you tick off dates and you accomplish certain tasks and work through to-do lists.

What else might you want from your wall calendar?

Millennials, being nearly tech native from their earliest years, can offer an interesting perspective on this throw back from a simpler, non-digital time when wall calendars hung in every home. We ‘listened’ to some millennials sound off via a few reddit threads and found these additional perspectives on the wall calendar:

There’s too much going on already on our mobile phones, so a lot of that noise gets ignored. It’s harder to ignore a wall calendar.

- - A way to see the passage of time, especially during COVID
  - Finding enjoyment in the process of updating the new calendar with birthdays and anniversaries
  - Remembering loved ones, human and pet, through the images chosen for personalized calendars
  - When you work on a computer all day, it’s nice to step back from your laptop or mobile when possible.
  - When you have young children, a physical calendar helps them learn about time.
  - Somehow physical calendars and planners feel cozy.

We then flipped that on its head and asked a few boomers in our lives about their affinity for wall calendars. Here were a few responses we received:

- - Using a wall calendar ensures caregivers going in and out of our home have the same information.
  - My kids laugh, but I still keep track of big things in their lives and our grandkids’ lives, too, so I need a big wall calendar.
  - This isn’t about my age, but about my job as a farmer. It’s helpful to see our schedule laid out in a large format so I can visualize cycles for the crops and animals.
  - We’ve always had one, we always will. And we still have decades worth in the closet if you want to see them. Some years there’s no white space left. Life was busier then. Editor’s note: Artifct those old calendars! They can be treasure-troves of events and memories past. Keep reading for tips on how to Artifct your calendars.

Could You Go Digital With Your Wall Calendar?

You could go digital for your wall calendar, even pocket sized on your mobile, but is it right for you?

Digital offers several advantages. The primary benefit is probably obvious: accessibility from anywhere. You’re at the grocery store, you’re at an event, whatever it is, you need information that is tucked inside the squares of that wall calendar. If you don’t get that information, it’s a deferred decision or another to-do added to your life.

You might also lean on a digital calendar for the benefit of reminders. You can set them by default (one month, week, day, hour). Technology is also evolving to offer smart reminders. For example, it’s likely that before long if you add a trip overseas to your calendar, the calendar will ping you well in advance to make sure your passport gets renewed, if necessary, on time. That’s efficiency and less stress all in one. It can also remind you about prescription refills and more.

Where can you find a digital wall calendar? We only know of one so far with size and features options that we’re eager to explore, and it’s from a well-known manufacturer of digital photo frames called SkyLight, a very logical product expansion from frame to calendar. If you have experience with the Skylight wall calendar or another digital wall calendar, we’d love to hear from you!

Traditional Wall Calendars: Before You Save that Old Wall Calendar, Consider Your "Why"

In an amusing thread on reddit, a discussion unfolded when a poster shared a website that would tell you when the dates on your calendar would align again in a future year. One commentor passed on that idea, claiming they would end up at the dentist office on the wrong day. Ha! Another felt this was a stretch too far to upcycle and leaned toward hoarding behavior. (But does it? Learn more about hoarding disorder.)

Historically, many people have treated calendars like journals, the ephemera of life, a record easily shared with others to remember what consumed our days, big and small, “back then.”

Some calendars these days are designed to be upcycled based on the beautiful, high-quality printed images on each month, which are easy to slice out and frame or even affix to cardstock to create a greeting card. Some large wall calendars like those created by School House (and pictured in the banner at the top of this story), are designed to be flipped over to enjoy the design on the back when the year is over.

Wall calendars work hard! They fill space, keep everyone walking by informed, and give you a sense of time and structure for your year.

Artifct those calendars!

Now that we can simply take digital photos of the calendars and/or digitize them, we suggest going back through that particular collection and considering whether it’s time to ditch the hardcopy. Consider Artifcting the calendar before you recycle to keep the memories and for reference back to potentially important dates. If it’s a monthly calendar, choose a month or two or three for the photos to feature in your Artifct and attach a scanned copy of the complete calendar in the documentation of your Artifct. Done!

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April 10, 2025

DECLUTTERING & ORGANIZING

Evenings with Artifcts, Spring 2025 Series Recaps

We're delighted to bring back our Evenings with Artifcts series with topics hand picked by members of the Arti Community. When surveyed, our community had some very strong ideas on what topics mean the most to them. Topping the list, to our delight, was the art of pairing stories with 'stuff.' While not surprised, we were delighted and we love breaking down the reasons why researchers find story telling is so valuable, useful strating points and structures, and most importantly, how we can help you here at Artifcts to tell your stories, your way!

But joining us this spring will be a wide collection of professionals who will deliver insights that will leave you better prepared for all life brings us, surprises and all. Stay tuned and join in!

Mark your calendars for Tuesday evenings at 5 p.m. PT/8 p.m. ET from April 8th through May 6th. We send out RSVP details each week in our e-newsletter and on our social media channels (Instagram and Facebook). And please share with friends, family, and others you meet. The more the merrier!

If you missed any of our past Evenings with Artifcts, catch up now!

ENJOY A RECAP OF EVENINGS WITH ARTIFCTS, Spring '25

Week 1: Stories + 'Stuff'

STORYTELLING, RESEARCH INSIGHTS

Related content:

- Watch the replay on YouTube ->

- Download a summary of tips and resources from ARTIcles by Artifcts on the art of stories.

If you'd like to suggest a topic or speaker for future events, share with us at Editor@Artifcts.com.

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April 09, 2025

EVENTS

If Walls Could Talk

Hello April, and hello to our fourth installment of Around the House, With Artifcts. This month’s focus? Our walls, and all the ‘stuff,’ photos, mementos, art, and more that make their way into our hearts and eventually onto our walls.

So Many Frames!

There is no precise figure on how much Americans spend annually to frame their photos and mementos, but the global picture framing market was valued at $9.3 Billion in 2022 and is expected to reach $14.67 Billion by 2031, according to the team at Straits Research. Entire companies, such as Framebridge, Frameology, and Keepsake Frames exist with a singular purpose: to frame your ‘stuff,’ from photos to kid-art to travel mementos. They are hoping to cash in on the custom framing market, once dominated by established brick and mortar chains such as Michaels.

Adding to the myriad of choices you can now make as to what you’ll frame is the complexity of framing itself. You have dozens of choices and endless combinations including types of wood, mattes, and glass. Do you know the difference between museum glass and conservation glass? It gave our co-founders pause! Conservation glass blocks 99% of UV rays, whereas museum glass does that AND provides less than a 1% light reflection. This can dramatically change the view, so to speak, depending on where you intend to hang your piece.

So many choices. So much money. That said, we’ve yet to encounter a frame that can tell you the story or history of the object under that optimal museum quality glass. Why is THAT photo in a frame? Better yet, who is that in the photo? And what are they doing? What’s the story behind the ticket stub or hotel room key so lovingly matted and preserved for all to see? Oh, and that’s a cool pennant! What’s it doing in a frame?

Stories and Frames Go Better Together

Our co-founders LOVE looking at ‘stuff’ in frames (and they love framing ‘stuff’), but they also love the stories, histories, and memories often captured within those four wood-bound sides and UV protective glass. It should come as no surprise that here at Artifcts, we think stories and frames go better together.

A couple of years ago Ellen was in a home in New Mexico concierge Artifcting with a bachelor in his late 70s who had a collection of really old documents and currency framed in his stairwell. His passion in sharing the history was captivating and they were top of his list to Artifct. “It’s not like I can get my great nieces and nephews to stand still to learn this history.”

So how do you ensure that the story, history, or memory that prompted you to invest in a frame in the first place lives on for generations to come? Our co-founders share their favorite tips below to help you get started as you tell the stories that live on your walls, one object at a time!

Ellen is a fan of finding the favorite moments hanging on her walls and then Artifcting that {photo, textile, you name it!}. If it makes her smile, it’s a prime target for Artifcting.

One of Ellen's favorite moments on her walls. Click to view the Artifct!

Heather has a rule that if it goes into a frame (and on a wall), it must be Artifcted first. Her husband and daughter know the drill, and thanks to the Artifcts, all the stories and memories hanging on their walls (even the ones her daughter is too young to remember on her own!).
Don’t let the perfect story trip you up! Sometimes simply stating a fact, like what the item is and how it came into your life, is a great starting point for an Artifct. You can always add details or favorite memories later.
Add an Artifcts QR code sticker to connect the physical item with the digital Artifct. Heather’s second rule for anything that goes on her walls is that once it’s Artifcted, it’s stickered, ensuring that if anything happens to her or her husband, their children know what’s what (or in the case of framed photos, who’s who!), and why it mattered to them. Bonus! Fill out the 'In the Future’ field in your Artifct, and your family will have a roadmap for what happens next to all your ‘stuff.’
Add audio or video to really bring photos, art, and other framed mementos to life! Ellen and Heather are not shy about asking others to record a short audio or video snippet if they gift them a hangable item. Heather’s husband was put on the spot to share his story after gifting her a print from a trip to Chile. That's love!

Photos + audio = Artifct magic. Click to view the Artifct, read the story, and hear WHY this print made the trip home from Chile.

Got a favorite framed future Artifct hanging around your house? (See what we did there?) Take a moment to Artifct That and share with us at editor@artifcts.com for a chance to be featured in an upcoming edition of our curator’s choice series.

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Looking for more tips to get started? You might enjoy these ARTIcles as well!

How To Artifct Art

How To Artifct That Photo

Memories At Home Checklist

April 02, 2025

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